Board of Supervisors Minutes
September 2020

September 2, 2020:

The Fremont County Board of Supervisors met in regular session on September 2, 2020, in the Fremont County Courthouse Boardroom, with Sheldon and Graham present. Let the records show Hickey present by telephone. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show that IT Arnold Emberton, Sandy Parmenter with Valley News Today, and Dean and Carol Doty were present by telephone. Engineer Dan Davis attended in person. 

There were no updates on flood projects. The board will continue with flood updates each week. 

Engineer Dan Davis met with the board regarding the following:

Engineer Davis stated that he recommends the bid received as these markings really need to be completed. Motion by Hickey to allow Vice-Chairman Sheldon sign Resolution No. 2020-38 to accept the only bid from Iowa Plains Signing, Inc. for Project L-CO36 (2021 Pavement Markings) - - 73-36 in the amount of $131,771.95. Motion carried unanimously.

RESOLUTION NO. 2020-38

Fremont County Board of Supervisors
September 2, 2020
Award of Bid for Project L-CO36(2021 Pavement Markings) - - 73-36

Various: various-

This project is for painting most of the paved roads in Fremont County.

BE IT RESOLVED, by the Fremont County Board of Supervisors, as follows:

Section 1: That bid for L-CO36(2021 Pavement Markings) - - 73-36 be awarded to the low bidder, IOWA PLAINS SIGNING, INC., SLATER, IA for the total cost of $131,771.95.

Section 2: That the chair be authorized to sign the contract documents on behalf of the board.

Section 3: That this resolution shall take effect immediately.

/s/ Dustin Sheldon, Vice-Chairman
/s/ Dee Owen, Auditor 

Motion by Hickey to allow Vice-Chairman to sign Resolution No. 2020-38 to accept the only bid from Cunningham Reis, LLC for Project L-CO36 (260TH Street Bridge Repair) - - 73-36 in the amount of $313,736.50. Graham asked what might happen if the money did not come through as we have experienced. Davis stated that he would get his property tax transfer in December and that would help. He is expecting road use tax to go up some. Also, if we had an early winter some of the work may not be able to be completed. Motion carried unanimously.

RESOLUTION NO. 2020-39

Fremont County Board of Supervisors
September 2, 2020
Award of Bid for Project L-CO36(260th Street Bridge Repair) - - 73-36

260th Street:

This project involves the rehabilitation of two bridges along 260th St. Division one involves work repairing structural damage and dirt work repairing flood damage. Division one is a FEMA project. Division two involves replacing existing piling and backwall repairs.

BE IT RESOLVED, by the Fremont County Board of Supervisors, as follows:

Section 1: That bid for L-CO36(260th Street Bridge Repair) - - 73-36 be awarded to the low bidder, CUNNINGHAM-REIS, LLC, VAN METER, IA for the total cost of $313,736.50.

Section 2: That the chair be authorized to sign the contract documents on behalf of the board.

Section 3: That this resolution shall take effect immediately.

/s/ Dustin Sheldon, Vice-Chairman
/s/ Dee Owen, Auditor 

Motion by Graham to allow Vice-Chairman Sheldon to sign work in ROW Permit for Tom Lorimor to clean out ditch on 320th Avenue north of 182nd Street. Motion carried unanimously. 

Motion by Graham to allow Vice-Chairman Sheldon to sign work in right-of-way application for Windstream Iowa Communications, LLC for underground construction for service lines to 2107 290th Avenue, 0.85 miles southeast of Sidney. Motion carried unanimously. 

Motion by Graham to allow Vice-Chairman Sheldon to sign work in right-of-way application for Windstream Iowa Communications, LLC for underground construction to place 250’ of cable from 2075 to 2087 292nd Avenue, 1.5 miles east of Sidney. Motion carried unanimously. 

Carol and Dean Doty called regarding flood issues in Bartlett. Also joining the meeting by telephone was Doug Friedli with Fremont County Hometown Pride. Carol Doty stated that they went from 14 feet of water to 14 feet of weeds. Doty discussed that if they had known the county was not going to do the demolition program they would have taken their house down a year ago and that would have made the taxes less. Sheldon explained that this year’s taxes are based on the value of the property on January 1, 2019, before the flood. They will see a reduction on next years’ taxes. Doty also discussed a bin that has rotting corn in it that smells terrible. She discussed the weeds in the intersections making it difficult to see. They said they heard that Dave Richter was going to spray weeds, but hadn’t confirmed that. After much discussion the board explained that they weren’t able to do anything with private properties, but would discuss the weed situation with Engineer Davis. Supervisor Graham told Friedli that he would talk with him later about Hometown Pride helping. Graham also urged them to get written permission from any landowners whose property they might be working on.  

Motion made by Hickey to allow Board Member Graham to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously. 

Motion by Graham to sign Resolution No. 2020-40 requesting reimbursement from the Iowa COVID-19 Government Relief Fund. Motion carried unanimously.

RESOLUTION NO. 2020-40

RESOLUTION REQUESTING REIMBURSEMENT FROM THE IOWA COVID-19 GOVERNMENT RELIEF FUND

A resolution by Fremont County to request reimbursement for eligible costs related to the COVID-19 public health emergency from the Iowa COVID-19 Government Relief Fund.

WHEREAS, the United States Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide economic relief related to the COVID-19 pandemic.

WHEREAS, Governor Kim Reynolds allocated $125 million of the State of Iowa's CARES Act funding to local governments for direct expenses incurred in response to the COVID-19 emergency.

WHEREAS, local government funding reimbursements may only be used for necessary expenditures incurred due to the COVID-19 pandemic, were not accounted for in the current fiscal year county budget, were incurred during the time period of March 1, 2020 through July 31, 2020 and have not been reimbursed from other sources.

NOW, THEREFORE BE IT RESOLVED, Fremont County requests reimbursement of $14,427.40 in eligible expenditures in response to the COVID-19 public health emergency.

BE IT FURTHER RESOLVED, Fremont County affirms that the above requests for reimbursement follow all formal published Federal and State of Iowa guidance on how the funds should be spent, and understand if the reimbursements are misrepresented, the local government will be liable for any applicable penalty and interest.

HEREBY RESOLVED but the Board of Supervisors for Fremont County on this 2nd day of September, 2020.

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Auditor Owen discussed with the board that September is National Voter Registration Month. She asked the board to sign a proclamation stating such. She also advised the board that she sent out a press release to the local papers regarding the same. Motion by Hickey to sign the proclamation identifying September as National Voter Registration Month. Motion carried unanimously. 

Motion by Hickey to allow Vice-Chairman Sheldon to sign the Vote Safe Iowa Grant Agreement for funding for COVID-19 related expenses for the General Election. Motion carried unanimously. 

Claims were approved for September 4, 2020

In other business, the Recorder’s Monthly Report for August was approved. 

At 9:55 a.m., there being no further business,  Hickey made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

September 9, 2020:

The Fremont County Board of Supervisors met in regular session on September 9, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show that IT Arnold Emberton, Doug Friedli, and Sandy Parmenter with Valley News Today were present by telephone. Assistant Engineer Robbie Kromminga, Cara Morgan, and Jake Miriovsky with JEO attended in person. 

Supervisor Graham spoke with Doug Friedli with Fremont County Hometown Pride. The county did go up and mow and the residents appreciated that. Graham would like the board to use county betterment funds for dumpsters, equipment rental, or other needs for areas that have not been cleaned up yet. The board will put this on the agenda for action for next week. The board will continue with flood updates each week. 

Assistant Engineer Robbie Kromminga met with the board for a signing.

Motion by Graham to allow Chairman Hickey to sign work in right-of-way application for Windstream Iowa Communications, LLC to plow cable from intersection of 290th Avenue to 220th Street to existing pedestal north 950’. Motion carried unanimously. 

Motion by Sheldon to update the Fremont County Handbook to reflect the law change regarding FMLA. Motion carried unanimously. 

Jake Miriovsky with JEO met with the board regarding task orders for the Nishnabotna River Watershed Management Coalition. Motion by Sheldon to approve Task Order No. 3.3 for additional bidding services for the rest of the projects for Fremont County $15,500.00 for our portion. Motion carried unanimously.  

Motion by Graham to approve Task Order No. 4.1 for construction administration and inspection for $18,750.00 for our portion. Motion carried unanimously. 

Morgan discussed other study projects regarding the East & West Nishnabotna Watershed Project. She offered to take the board on a tour of the project areas to show them what has been completed. 

Auditor Dee Owen met with the board for the approval of new and disallowed homestead and military claims for 2021. Motion made by Hickey to approve the allowances and disallowances. Motion carried unanimously. 

IT Arnold Emberton spoke to the board regarding the purchase of a DATTO back-up appliance for the county. We had problems with our back up server. Emberton would like to purchase this back-up appliance to safeguard the back-up information. This appliance sits in the building. It backs up hourly to the server and the cloud. This would be helpful in that if we had a ransomware attack we could restore records to the hour before or even an hour and 15 minutes. The farthest IT can go back now is 12 weeks. This appliance would allow him to go back one year. The cost is $8,205.00 per year for three years. That cost is for the service only. We do not own the appliance. We only pay for the service. Motion by Sheldon to approve the purchase of the DATTO back-up service. Motion carried unanimously. 

Claims were approved for September 11, 2020

At 9:40 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

September 16, 2020:

The Fremont County Board of Supervisors met in regular session on September 16, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show that IT Arnold Emberton, Doug Friedli with Hometown Pride, Dean Doty, Carol Doty, and Sandy Parmenter with Valley News Today were present by telephone. Assistant County Attorney Tyler Loontjer and Assistant Engineer Robbie Kromminga attended in person.

There were no updates regarding flooding this week. The board will continue with flood updates each week.

Assistant Engineer Robbie Kromminga met with the board regarding the following:

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for J-24 emergency repairs from northbound I-29 on/off ramps to west city limits of Thurman per agreement through 8/31/2020. Motion carried unanimously.

Motion by Sheldon to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for the J-10 design per agreement through 08/31/20. Motion carried unanimously.

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering/surveying services for J-34 per agreement through 08/31/20. Motion carried unanimously.

Motion by Sheldon to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering/surveying services for J-64 per agreement through 08/31/20. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for emergency repair construction services on J-64 per agreement through 08/31/20. Motion carried unanimously.

Motion by Sheldon to allow Chairman Hickey to sign contract & bond for Iowa Plains Signing, Inc., for pavement markings, Project # L-CO36 - - 73-36. Motion carried unanimously.

Motion by Hickey to approve 2021 County Five-Year Program Resolution 0.2 for Fremont County Secondary Roads.  They had to create a new project for J-10. They will try to let J-10 & J-24 at the same time for cost savings. Motion carried unanimously. 

The board discussed the clean-up efforts in the rural flood affected areas, such as Bartlett. Graham stated the board wants to help with a $2500.00 contribution from county betterment funds to help with flood clean-up in rural areas. Dean and Carol Doty thanked the county for helping with the weed destruction. They listed several property owners in the area that are not interested in participating. Supervisor Graham stated that they are headed in the right direction and to keep up the good work. He stated that the county could intervene after a certain period, but the board would give the others a chance to clean their properties. Doug Friedli with Hometown Pride asked the board if a letter could be sent to the owner of the grain bin on the north side of town as it is truly a hazard. The board will ask the assistant engineer to draft a letter to the property owner. Friedli thanked the board. Motion by Graham to allocate $2,500.00 to Fremont County Hometown Pride to assist with clean-up efforts in rural areas. Motion carried unanimously. 

Motion was made by Sheldon to approve the yearly TIF reporting requirement to Department of Management.  Motion carried unanimously. 

The board discussed a request to abate taxes on several properties from the City of Hamburg. These properties are titled in the name of Hamburg Economic Development Corporation. Assistant County Attorney Loontjer stated that the Iowa Code requires more specification for what the property will be used to abate taxes. Motion by Hickey to table the abatement so the board can gather more information from the city. Motion carried unanimously. 

Motion by Sheldon to approve the following tax abatement resolution for the City of Tabor. Motion carried unanimously.   

RESOLUTION NO. 2020-41

RESOLUTION ABATING TAXES ON LAND OWNED BY CITY OF TABOR

WHEREAS, the City of Tabor now owns certain property in Tabor, Fremont County, Iowa, Parcel No. 480480083000000 and 480480083010000, and 480480097000000 described as: S12.5' LOT 4, N11.5' LOTS 9-10, BLK 10, BLL (manufactured home) S12.5' LOT 4, N 11.5' LOTS 9-10, BLK 10, and S 19' LOT 10, LOTS 11-12, N 6' LOT 13 SUB LOTS 5,8  BLK 10, City of Tabor, Fremont County, Iowa, according to the recorded plat thereof.

WHEREAS, the property is now owned by the City of Tabor and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,

IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor.  Further, all current and delinquent real property taxes are abated under Iowa Code Section 445.63.

BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.

Dated this 16th day of September, 2020.

Motion by Sheldon and carried unanimously.

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Claims were approved for September 18, 2020.

At 9:28 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman


 

 

August 2020     Home     October 2020