Board of Supervisors Minutes
July 2020

July 1, 2020:

The Fremont County Board of Supervisors met in regular session on July 1, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:07 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted. 

Let the records show that Sandy Parmenter with Valley News Today were present by telephone. Engineer Dan Davis attended in person. 

There are no updates regarding flooding this week. The board will continue with flood updates each week. 

Engineer Dan Davis met with the board regarding the following:

Motion by Graham to allow Chairman Hickey to sign IDOT universal payment vouchers with HGM Associates for engineering services for J-10 design per agreement through April 30, 2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign IDOT universal payment vouchers with HGM Associates for engineering services for L-31 over Waubonsie Creek Bridge Management per agreement dated through June 15, 2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign 3 title sheets for the following projects:

1. 2020 FEMA site #20 roadway reconstruction North Lake Road                                                                        

2. 2020 FEMA site #48 roadway reconstruction 225th Street                                                                                                

3. 2020 FEMA site #46 roadway reconstruction Dike Road

Motion carried unanimously. 

Claims were approved for July 3, 2020

At 9:14 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST: 


Fremont County Auditor                                                                                Randy Hickey, Chairman

July 8, 2020:

The Fremont County Board of Supervisors met in regular session on July 8, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:02 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted. 

Let the records show that IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. Treasurer Alise Snyder and Assistant Engineer Kevin Lewis attended in person. 

Chairman Hickey stated Scott Township Drainage resubmitted applications to FEMA for assistance along with maintenance records. He said when he learns anything on that he will schedule a Scott Drainage District meeting. Assistant Engineer Lewis discussed various road and bridge projects in the county. The board will continue with flood updates each week. 

Motion made by Sheldon to approve the following noxious weed resolution:

RESOLUTION NO.  2020-31

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 8th day of July 2020, that the following order for destruction of noxious weeds be effective June 1, 2020.

 1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.

Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:

Group 1: June 1, 2020 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrow, Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard, Musk Thistle, Bull Thistle, and all other species of thistle

Group 2: July 1, 2020 - for Field Bindweed, Wild Carrot

Group 3: August 1, 2020- for Horse Nettle, Perennial Sow Thistle, Quack Grass, Butter Print, Puncture Vine, Cocklebur, Hemp, Shatter Cane, Wild Sunflower, and Palmer Amaranth

2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, any species of Thistle, and Palmer Amaranth shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.

3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Assistant Engineer Kevin Lewis met with the board regarding the following:

Motion by Sheldon to allow Chairman Hickey to sign an application for construction in right-of-way for Atchison-Holt Electric Cooperative for overhead line 7.2 KU to be installed at the edge of county ROW on 390th Avenue 4 ½ miles from Farragut. Motion carried unanimously. 

The board discussed bid selection for abstracting services for the buyout program. Assistant County Attorney Loontjer joined the meeting and explained the bid that was received. Fremont County Title was the lone bid with 40-Year Abstracts at $450.00 fee and $10.00 per entry after; Extensions: $200.00 fee and $10.00 per entry after. Motion by Graham to approve Fremont County Title as the abstracting company for the buyouts. Motion carried unanimously. 

Motion was made by Sheldon to approve the Treasurer’s Semi-Annual Report. Motion carried unanimously. 

The board discussed an amendment to the East/West Nishnabotna Watershed Project to include Federal language that was not in the original contract. Motion by Hickey to approve the amendment to the contract. Motion carried unanimously. 

In other business, the Recorder’s Monthly Report for June was approved. 

Claims were approved for July 10, 2020

The board will hold their meeting for July 15th at 8:30 a.m. instead of 9:00 a.m. due to a meeting scheduled with Senator Grassley at the Gathering Place. 

At 9:23 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                        Randy Hickey, Chairman

July 15, 2020:

The Fremont County Board of Supervisors met in regular session on July 15, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 8:30 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted. 

Let the records show that IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. Assistant County Attorney Tyler Loontjer and Assistant Engineer Kevin Lewis attended in person. 

There were no updates regarding rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. The board will continue with flood updates each week. 

The board discussed bids for closing/legal services for the buyout program. The board received three bids for closing and legal services. Moore and Corbett Law Firm and Goosmann Law both bid; however, it was not clear what the bid included. The other bid was from Clear Title and Abstract, LLC. in the amount of $910.00 for each closing which includes a $140.00 Iowa Title Guaranty fee and an estimated $20.00 for recording fees. Motion by Sheldon to approve Clear Title and Abstract, for closing services for the buyouts. Motion carried unanimously. 

Assistant County Attorney Loontjer spoke with Fremont County Title yesterday regarding the contract. She is not comfortable with the time frame allowed to complete the work and wants clarification on the number of abstracts that need completion. Loontjer asked that she speak with SWIPCO to work out the details. Motion by Sheldon to table the contract to allow additional clarifications in the contract. Motion carried unanimously. 

The board considered the appointment of a tourism board member for the term expiring June 30, 2020. Motion made by Graham to appoint the lone applicant, Sandy Parmenter to the Fremont County Tourism Board. Motion carried unanimously. Supervisor Graham stated that they also had a resignation on the tourism board, Teresa Crecelius. He stated the board will need to fill that vacancy. It will be posted today with a deadline of July 28th.  

The board discussed recent law changes regarding the restriction of lawfully possessed firearms in the courthouse or on county property. Jack Reed with INCS joined the call by telephone. The board stated that they had already rescinded Resolution No. 2011-10 regarding prohibiting dangerous weapons on courthouse grounds on June 27, 2017. They requested that the portion of the handbook with language about firearms and dangerous weapons be taken out. Reed stated he would amend the handbook and send the new one. He also briefly discussed the county’s liability and SF2394 regarding the county having control of the county courthouse, not the courts. 

Assistant Engineer Kevin Lewis met with the board regarding the following:

Motion by Graham to allow Chairman Hickey to sign application for underground construction in right-of-way with Windstream Iowa Communications, LLC for work on 120th Street, 2.1 miles southeast of Tabor. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign application for underground construction in right-of-way with Windstream Iowa Communications, to bore 305th Avenue & place service wire to 1911 305th Avenue. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for J-24 emergency repairs from I29 off/on ramps to west limits of Thurman per agreement through June 30, 2020. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for J-64 emergency repairs per agreement through June 30, 2020. Motion carried unanimously. 

Motion by Graham to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for contract modifications for J-10 design through June 30, 2020. Motion carried unanimously. 

Motion made by Sheldon to allow Chairman Hickey to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously.

In other business, the Sheriff’s Monthly Reports for June 2020 was approved. 

Claims were approved for July 17, 2020

At 9:00 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

July 22, 2020:

The Fremont County Board of Supervisors met in regular session on July 22, 2020, in the Fremont County Courthouse Boardroom, with Hickey and Graham present. Let the record show that Sheldon was present for this meeting by telephone. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted. 

Let the records show that IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. Assistant County Attorney Tyler Loontjer, Assistant Engineer Robbie Kromminga, and EMC Mike Crecelius attended in person. 

There were no updates regarding rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. The board will continue with flood updates each week. 

Assistant Engineer Robbie Kromminga met with the board for the signing of the following:

Motion by Graham to allow Chairman to sign IDOT payment voucher with HGM Associates for engineering/surveying services for J-34 and L-31 per agreement through June 30, 2020. Motion carried unanimously.   

Motion made by Sheldon to approve renewal of Class C Beer Permit, Sunday Sales Liquor License for Pilot Travel Center #238. Motion carried unanimously. 

The board discussed a possible loan agreement with the State of Iowa to pay the remainder of the debris removal and asphalt pad invoices while waiting for FEMA and State funding. Motion by Hickey to allow Auditor Owen to gather the information on the State Loan to present to the board next week. Motion carried unanimously. 

The board discussed an application presented by EMC Crecelius for a resident to withdraw from the buyout program. Motion by Hickey to allow Chairman Hickey to sign the buyout withdraw form for Chad Connolly. Motion carried unanimously. 

The board discussed a financial reporting policy needed by IHSEMD for the EMPG COVID-19 Grant. EMC Crecelius is looking into purchasing a drive through tent for the county and home health to use. Motion by Hickey to approve the policy and the following resolution. Motion carried unanimously.

RESOLUTION NO. 2020-32

RESOLUTION APPROVING FINANCIAL REPORTING POLICY

WHEREAS, the Government Finance and Accounting Organization approved a recommended practice, “Establishing Appropriate Capitalization Thresholds for Tangible Capital Assets,” that states in no case should a government establish a capitalization threshold of less than five thousand dollars ($5,000.00) for any individual item; and

WHEREAS, it is in the best interest of Fremont County to adopt a formal Financial Reporting Policy for any and all assets with a value at or above five thousand dollars ($5,000.00); and

WHEREAS, Fremont County will continue to account for and maintain control of non-capitalized assets at the department level through annual inventories and insurance reporting; and

NOW, THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors that the attached Fremont County Financial Reporting Policy is hereby adopted as of the date below, and effective as of July 1, 2020.

Dated this 22nd day of July, 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion by Graham to sign the contract with Fremont County Title for abstracting services for the buyout program. Motion carried unanimously. 

Claims were approved for July 24, 2020

At 9:23 a.m., there being no further business,  Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

July 29, 2020:

The Fremont County Board of Supervisors met in regular session on July 29, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted.

Let the records show that IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. Engineer Dan Davis attended in person.

There were no updates regarding rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. The board will continue with flood updates each week.

Engineer Dan Davis met with the board for the signing of the following:

Motion by Sheldon to allow Chairman Hickey to sign amendment for flood recovery design agreement services with HGM Associates for J-34 & L-31. These are for permanent repair. The main project is J-34. They were approved for $2.99 million from Federal Highway Funds. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign amendment for emergency repair design agreement with HGM Associates for J-64. This is for permanent repair. Motion carried unanimously.

Motion by Sheldon to allow Chairman Hickey to sign resolution to accept request for qualifications for FEMA road design for design repairs to L-40 & L-31 with HGM Associates. Motion carried unanimously.

RESOLUTION NO. 2020-33

RESOLUTION TO ACCEPT REQUEST FOR QUALIFICATIONS FOR ROAD DESIGN

WHEREAS, the Fremont county Secondary Roads Department made a Request for Qualifications to design repairs to L40 and L31 on July 10th, 2020, and

WHEREAS, two (2) responses were received for Road Design Replacement of L31 and L40.

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that a contract for design be negotiated with HGM & Associates of Council Bluffs.

Motion to approve made by Sheldon.

Approved this 29th day of July, 2020.

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

The board discussed the loan agreement through the state. Auditor Owen let the board know that she spoke to a person at the state. This is not a forgivable loan. This is a 75%-25% match loan from the State of Iowa Contingent Loan Fund. This can be a 20-year loan, but normally runs 10 years. It is interest free, but again is not forgivable. Graham suggested asking if we can use the Flood Recovery Funds to pay FEMA and the State of Iowa’s portion. Auditor Owen will ask Terry Brown with Iowa Homeland Security & Emergency Management Department. Motion by Sheldon to table any action on debris removal. Motion carried unanimously.

The board considered the appointment of a tourism board member for the term expiring June 30, 2023. This is to fill a vacancy created by a recent resignation. Motion made by Hickey to appoint Becky Shull to the Fremont County Tourism Board. Hickey, aye; Sheldon, aye; Graham, nay.

Motion by Sheldon to approve Administrative Plan for Voluntary Property Acquisition Funded Under the Hazard Mitigation Grant Program. Motion carried unanimously.

The board discussed a wage increase for the part-time seasonal golf course employees. The Conservation Board voted to increase their wages by $1.00 to $9.93 per hour. Motion by Hickey to allow them to raise the wage, but they would have to work within their budget this year. Motion carried unanimously.

The board discussed COVID-19 courthouse procedures. There was a department head meeting on Monday, July 27th, to discuss the issues. We have closed the south entrance. They have closed the restrooms to the public. Supervisor Hickey, EMC Crecelius, and Jamie Behrends with Public Health are working on official procedures.

Claims were approved for July 31, 2020.

At 9:40 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                    Randy Hickey, Chairman

 

 

 

 

 

 

 


 



 

 

 

 

 

 

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