Board of Supervisors Minutes
July 2019

July 2, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, July 2, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Also present for this meeting were Paul Trombino Chief Operating Officer with Governor Reynoldsí Office, EMC Mike Crecelius, Assistant Engineer Robbie Kromminga, John Travis, Cal Roulson, Becky Shull, Brian Jeremiah with FEMA, Jim Saufley, Pat Sheldon, Matt Dollison with Iowa DNR, Doug Weber, Dennis Harper, Katie Waters, John Benson, Aimee Bartlett, Sandi Winton, Representative Dave Sieck, County Attorney Naeda Elliott, Bill Blackburn, Steve Meyer, VA Ben Roberts, Weed Commissioner Howard Nelson, and Sandy Parmenter with the Valley News Today. 

There was a brief update on rehabilitation assistance & non-structural alternatives to rehabilitation of flood control projects. Pat Sheldon stated that the Hamburg breach is 85% complete. Assistant Engineer Kromminga advised that the road department is working diligently on the roads. EMC Crecelius stated he is being questioned about the timeline of debris removal. 

At 9:10 a.m., the meeting was moved to the courtroom due to many attendees. John Travis left the meeting. 

At 9:11 a.m., William Blackburn met with the board regarding a public nature center at Blackburnís Green Hollow Center. Blackburn stated that in the original agreement the Iowa Natural Heritage Foundation was to secure funding for any project to go forward. They have been unable to do so. He said the DNR is ready to talk in good faith and to make plans to use the southwest portion of the property as a satellite park to Waubonsie Park and the northwest would be used as a wildlife management area linked to their 300+ acres. Blackburn said he would donate the land to DNR. The county would need to maintain a road in the area. It would need to be Level A rock base on a Level B Road. Supervisor Hickey stated that the county did have to maintain a road through the area anyway. Supervisor Sheldon stated that he didnít think it was feasible for the county to have a road in place by their festival in September due to issues with the flood. Blackburn urged the board to decide today whether to accept the amendment. Attorney Elliott expressed concerns about the county signing anything she hasnít reviewed as there was verbiage in the amendment about the maintenance of the road. She stated that she felt there didnít need to be an amendment to an agreement that was not enforceable. Blackburn stated that he wanted the board to abandon the original agreement and sign the amendment as soon as possible. Elliott stated that she would advise the board not to sign anything that she hasnít reviewed. Hickey stated that this issue was for discussion only and they would wait until the county attorney reviewed the amendment before considering the matter. 

Chief Operating Officer Paul Trombino with Governor Kim Reynoldsí Office met with the board to discuss the levee system. He is part of the Governorís Flood Recovery Advisory Board. He updated the board on their meetings. They have discussed the Ditch 6 Levee, the project at Highway 2, and many other issues. They have been meeting regularly and are at a point where they will bring in the USACE for the meetings. They discuss alternative funding for the projects such as the state revolving finance and block grants. Trombino expressed the need for communities and the county to work together to come up with solutions. Other topics were help for fixing roads, changes to locations of pumps, buyouts, DNR helping with designs, and drainage districts to name a few. 

At 10:32 a.m., motion by Graham to take a brief recess. Motion carried unanimously. 

At 10:40 a.m., motion by Graham to go back into session. Motion carried unanimously. 

EMC Mike Crecelius met with the board regarding the evacuation order release and reentry plan. Crecelius recommended leaving the order as it is now. Motion by Sheldon to leave the order as-is. Motion carried unanimously. The board will continue to discuss the evacuation order on a week-by-week basis. 

Motion by Hickey to hire the lone applicant, Nancy Henneman, to fill the General Assistance position. Motion carried unanimously. 

The board discussed the appointment of a new member to the conservation board. The position was posted in the courthouse and was later published by the conservation board. The deadline to apply that was published in the paper was July 8, 2019. After consulting with the county attorney motion by Hickey to table the appointment until the deadline that was published in the paper was past. Motion carried unanimously. 

VA Administrator Ben Roberts and VA Commissioners Cal Roulson and Jim Saufley met with the board regarding a credit card for Roberts. The board told them that they are looking at revamping the credit card policy and that it would be discussed at a later date with the department heads. The board and auditor suggested direct billing for hotels for the time being and reimbursement for meals.  

Weed Commissioner Howard Nelson left a pamphlet with the board regarding the 33rd Annual Roadside Conference in Pella, IA, that he was invited to. He wanted to show the board and let them know he would go if they wanted him to go.  

Assistant Engineer Robbie Kromminga met with the board for the signing of an agreement for design services with HGM for FHWA work on J-34 & L-31. Motion by Hickey to allow Chairman Graham to sign the agreement. Motion carried unanimously. 

In other business, the Recorderís Monthly Report for June was approved. 

Claims were approved for July 5, 2019

At 11:07 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:


Fremont County Auditor                                                                                Terry Graham, Chairman

July 9, 2019:

At 8:30 a.m. on Tuesday, July 9, 2019, a Department Head meeting was held in the Fremont County Courthouse Boardroom.  Present were Terry Graham, Dan Davis, Arnold Emberton, Brenda Mintle, Troy Housh, Naeda Elliott, Alise Snyder, Robin Shirley, Dee Owen, and Jack Reed.  Topics discussed: state auditor vs. private firm audit services, online tax sale, blackout plates, mowing, county attorney offices, IT topics, prosecution, working on reappraisal project, layers to GIS, building permits, new sidewalks and thresholds, new signage, upcoming, new VA Commissioners, reimbursements for roads, starting of road repairs, rock delivery, state jail inspector visit, and credit cards. VA Ben Roberts joined the meeting at 8:40 a.m. Sandy Parmenter with the Valley News Today joined the meeting at 8:45 a.m. EMC Mike Crecelius joined the meeting at 8:55 a.m. 

The Fremont County Board of Supervisors met in regular session on Tuesday, July 9, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:15 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Also present for this meeting were County Attorney Naeda Elliott, Treasurer Alise Snyder, EMC Mike Crecelius, Matt Dollison and Matt Moles with Iowa DNR, Sherry Gilbert, Michael Fox, Sheriff Kevin Aistrope, Jack Reed with INCS, Buck Clark, Andrea Clark, Earl Hendrickson, and Sandy Parmenter with the Valley News Today. 

Jack Reed with INCS met with the board to update them on recent projects. He reminded the board of negotiations coming up in the fall. He also briefly discussed new job descriptions, information regarding workerís compensation cases, new light duty form, and personnel issues. Mr. Reed advised the board that if they had any questions, he is always available. 

Bill Clark met with the board to file a formal complaint in writing against the conservation board and the conservation board director. The board stated they would take his complaint under advisement.  

Andrea Clark spoke about the compliments that they have received on the condition of the golf course grounds. They have not heard any complaints.  

Motion was made by Hickey to approve the Treasurerís Semi-Annual Report.  Motion carried unanimously. 

There was a brief update on rehabilitation assistance & non-structural alternatives to rehabilitation of flood control projects. Sheldon stated that they are making progress on the Hamburg breach. There will be continued updates each week. 

EMC Mike Crecelius met with the board regarding the evacuation order release and reentry plan. Crecelius recommended leaving the order as it is now. The railroad has raised crossings at McPaul and Bartlett about 2 feet. Some roads still have water or are destroyed.  Sheldon expressed concern about the railroad closing roads from 200th Street to Bartlett. For some that is the only access to their homes. Crecelius said that would need to be a conversation with the railroad. Motion by Hickey to leave the order in place. Motion carried unanimously. The board will continue to discuss the evacuation order on a week-by-week basis. 

Conservation Board Member Mike Fox met with the board to request that green fees be waived for the golf course fundraiser. Fox discussed completed projects and upcoming projects. The board stated they would like to see a 1-year plan and a 5-year plan. Motion by Sheldon to waive the green fees for the fundraiser. Motion carried unanimously. 

The board considered the appointment of a conservation board member. There were two applications for the position. Sheldon asked HR Jack Reed to clarify how long an application is valid. He stated 45 days. Motion by Graham to appoint Matt Dollison to the conservation board. Motion carried unanimously. 

The board considered the appointment of a tourism board member. Motion made by Hickey to appoint Teresa Crecelius to the Fremont County Tourism Board. Motion carried unanimously.  

County Attorney Naeda Elliott met with the board regarding the termination of the 2017 Blackburn Green Hollow Center at Thurman, Iowa, Agreement. It is Elliottís opinion that you cannot terminate an agreement and then ask the county to be bound by new terms. She believes there could be a joint termination. She has talked to the Iowa Natural Heritage Foundation and they said there is no funding available and there are no grants actively being applied for. She stated that it is unreasonable to ask the county to fix this road and to make a guarantee to a private landowner in the state of crisis that Fremont County is in with the flood. Matt Dollison stated that the DNR has already approved the donation of the land. Elliott recommends that the board does not sign the termination or the amendment. Motion by Graham to let the agreement self-terminate. Motion carried unanimously. 

Novie White met with the board to discuss the fact that the county portion of Maple Street is down to a one-lane road and needs repair before the county fair. He asked that the county fix this before the fair. He was also concerned with the height of weeds by the maintenance area (old county shop). He would like to see those mowed before the fair. He also made a complaint about the burnt trailer house on the north edge of town that has been in that state of disrepair for months. The board took his concerns under advisement. He thanked the board for their dealings with the impound lot. He briefly discussed a wall around the lot.  

Claims were approved for July 12, 2019

At 10:24 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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