Board of Supervisors Minutes
June 2018

June 5, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 5, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter from the Valley News Today, Engineer Dan Davis, and Purchasing Agent Jeff Shirley were present for this meeting. 

Hendrickson made a motion to fund Hometown Pride $25,000 for the next two years, to be paid out of County Betterment. Hickey Aye, Hendrickson Aye, Graham abstained.  Motion carried.  

Hendrickson made a motion to extend the Nuisance Abatement for 90 days.  Motion carried unanimously. 

Engineer Dan Davis and Purchasing Agent Jeff Shirley met with the board about taking bids for a new mower.  Hendrickson made a motion to take bids.  Motion carried unanimously. 

Engineer Dan Davis met with the board regarding the following:

Motion was made by Hendrickson to approve the following Resolution 2018-27.  Motion carried unanimously.

RESOLUTION NO. 2018-27

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont county Secondary Roads Department held a letting for construction projects on May 15, 2018, and

WHEREAS, three (3) bids were received for BRIDGE AND APPROACHES, BRS-CO36(76) - - 60-36,

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to GRAVES CONSTRUCTION CO., INC. OF SPENCER IOWA for the low bid of $611,275.07.  The cost of this project shall be paid from Federal Aid and Farm to Market Funds.

Motion to approve made by Hendrickson.

Approved this 5th day of June 2018.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor

   

/s/ Terry Graham

 aye

                                                               

   

/s/ Earl Hendrickson

 aye

Motion made by Hendrickson to allow Chairman Hickey to sign resolution to accept low bid and award contract to Graves Construction for L-31 bridge over Mule Slough, Project # BRS-CO36(76) - - 60-36. Motion carried unanimously.

Motion was made by Graham to allow Chairman Hickey to sign work in ROW permit for C & D Mount Farms Corp. to clean ditch in Section 22, Township 68, Range 42 near intersection of 342nd Avenue & 240th Street.  Motion carried unanimously.

Motion was made by Graham to sign underground construction application with Iowa Communications Network to lower existing fiber cable plowed in 300th Avenue ˝ mile South of 105th Street for 900 feet.  Motion carried unanimously.

Claims were approved for June 8, 2018.

At 9:24 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:


Fremont County Auditor                                                                                Randy Hickey, Chairman

June 12, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 12, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter from the Valley News Today was present for this meeting. 

At 9:00 a.m. the board canvassed and certified the 2018 Primary Election. The following county candidates were nominated for the Republican Party: Board of Supervisors – Randy Hickey and Dustin Sheldon; County Attorney – Naeda Elliott; County Recorder – Jennifer L. McAllister; Treasurer – Alise Snyder. The following candidates were nominated for the Democratic Party: Board of Supervisors – Dale E. Kirkpatrick and Peter E. Johnson. Let the records show that there were no county candidates from the Libertarian Party on the ballot. 

Motion was made by Hendrickson to approve the Cigarette/Tobacco/Nicotine/Vapor Permit for The Wilds. Motion carried unanimously. 

Motion was made by Hendrickson approve the following Tax Abatement Resolution for City of Hamburg.  Motion carried unanimously.

RESOLUTION NO.  2018-28

RESOLUTION ABATING TAXES ON LAND OWNED BY CITY OF HAMBURG

WHEREAS, the City of Hamburg now owns certain property in Hamburg, Fremont County, Iowa, Parcel No. 430430010000000, described as:  East ˝ Lots 11 and 12, Block 2, City of Hamburg, Fremont County, Iowa, according to the recorded plat thereof.

WHEREAS, the property is now owned by the City of Hamburg and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,

IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor.  Further, all current and delinquent real property taxes totaling $213.00 are abated under Iowa Code Section 445.63.

BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.

Dated this 12th day of June 2018.

Motion made by Hendrickson to approve resolution.
 

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor

   

/s/ Terry Graham

 aye

                                                               

   

/s/ Earl Hendrickson

 aye

Motion made by to approve the following resolution:

RESOLUTION NO.  2018-29                                                                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 12th day of June 2018, that the following transfer of funds be approved and made:  $649,043.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $31,904.00 property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund. 

Motion to approve transfer made by Graham.
 

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor

   

/s/ Terry Graham

 aye

                                                               

   

/s/ Earl Hendrickson

 aye

Motion made by to approve the following resolution:

RESOLUTION NO.  2018-30               

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 12th day of June 2018, that the following transfer of funds be approved and made:  $7,316.90 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Graham.
 

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor

   

/s/ Terry Graham

 aye

                                                               

   

/s/ Earl Hendrickson

 aye

At 9:30 a.m., Hickey left the meeting.

Assistant Engineer Robbie Kromminga met with the board for the approval of the following:

Motion made by Hendrickson to allow Vice Chairman Graham to sign application for overhead construction in county ROW for MidAmerican Energy Co. to replace an existing 40’ power pole and set a 35’ pole on the opposite side of road on J-18 one mile from Thurman on Plum Creek Road. Motion carried unanimously. 

Motion made by Hendrickson to allow Vice Chairman Graham to sign contract for construction services on J-34 Mule Slough Bridge project. Motion carried unanimously. 

Motion was made by Hendrickson to allow Vice Chairman Graham to sign the ICAP insurance renewal paperwork.  Motion carried unanimously. 

Arnold Emberton, IT Director, met with the board for the approval of the annual software agreement with Solutions, Inc. Motion made by Hendrickson to allow Vice Chairman Graham to sign the agreement. Motion carried unanimously. 

The board discussed setting a time and date for two requested nuisance hearings. Motion made by Graham to set the first hearing at 10:00 a.m. and the second hearing at 10:15 a.m. on June 26, 2018. Motion carried unanimously. Certified letters will be sent to those requesting a hearing. 

Motion was made by Hendrickson to allow Vice Chairman Graham to sign GAX fund request for payment under CDBG for the Iowa Watershed Approach project. Motion carried unanimously. 

Motion was made by Hendrickson to approve Resolution No. 2018-31 for an operating transfer. Motion carried unanimously.

RESOLUTION NO.  2018-31                                                                 

WHEREAS, a payroll item was deducted out of Fund 09000 in error in July of 2017. That fund was no longer in use; THEREFORE,

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 12th day of June 2018, that the following transfer of funds be approved and made:  $5,496.76 from the General Basic Fund to the County Case Management Fund. 

Motion to approve transfer made by Hendrickson.
 

ATTEST:

       

       

/s/ Dee Owen

   

/s/ Terry Graham

 aye

Fremont County Auditor

   

/s/ Earl Hendrickson

 aye

                                                               

       

In other business, the Recorder’s Monthly Report for May was approved. 

Claims were approved for June 15, 2018

At 9:47 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.

ATTEST: 

Fremont County Auditor                                                                                Randy Hickey, Chairman

 

 

 

 

 

 

 

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