Board of Supervisors Minutes
May 2020

May 6, 2020:

The Fremont County Board of Supervisors met in regular session on May 6, 2020, in the Fremont County Courthouse Jury Room, with Sheldon and Graham present. Hickey was present by telephone. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved moving Sidney Hometown Pride to the first item of business. 

Let the records show that Assistant County Attorney Tyler Loontjer, IT Arnold Emberton, Sherry Bohlen with Sidney Hometown Pride, Sandy Parmenter with Valley News Today, and Mark Zaccone, Bret Dublinske, and Gabe Klooster representing Invenergy were present by telephone. 

There are no updates regarding the flood. The board will continue with updates each week. 

Sidney Hometown Pride requested to put signs in the courtyard for each of the graduating 2020 seniors to show support due to the challenges of COVID-19. Motion by Hickey to allow the signs to be placed on the courthouse lawn on Friday, May 8. Hickey, aye. Sheldon, aye. Graham, abstain. 

Mark Zaccone with Invenergy called in to discuss the wind energy ordinance and their suggested changes. Also, on the call were Attorney Bret Dublinske and Gabe Klooster Lead Development Manager for Invenergy. Some of the items they had suggested changes for were language changes regarding the decommissioning of the turbines, permit application, minimum ground clearance, insurance, and setbacks. The first reading of this ordinance is at a public hearing on May 13th, 2020, at 9:45 a.m. in the Fremont County Courthouse Jury Room. 

Motion by Sheldon to allow Chairman Hickey to sign the 28E Agreement with SWIA MHDS at the region’s June meeting. Motion carried unanimously. 

Motion by Graham to allow Vice-Chairman Sheldon to sign the Vote Safe Iowa Grant Agreement for funding for COVID-19 related expenses for the Primary Election. Motion carried unanimously. 

At 9:31 a.m., motion by Sheldon to recess until the 10:00 a.m. phone call with Page County regarding the levy for Johnson Run Drainage District. Motion carried unanimously. 

At 10:00 a.m., motion by Sheldon to reconvene the meeting. Motion carried unanimously. 

At 10:00 a.m., the board called Page County’s Boardroom for a joint meeting to discuss Johnson Run Drainage District. Present for this meeting were Vice-Chairman Sheldon, Member Terry Graham, and Auditor Dee Owen. Present by telephone were Chairman Randy Hickey, IT Arnold Emberton, Page County Board Members Chuck Morris, Alan Armstrong, and Jon Herzberg. Also present was Page County Auditor Melissa Wellhausen and Assistant Auditor Kim Behrens. 

At 10:03 a.m., EMC Mike Crecelius joined the meeting in person. 

The board discussed the work needed on Johnson Run Ditch. Hickey stated that Assistant Engineer Robbie Kromminga was going out that afternoon to get a scope of work to fix the crossing between Airport Road and Old Highway 2. The boards agreed that a levy of 50% for both boards should cover the project. Motion by Armstrong to approve a 50% levy for Johnson Run Drainage District for drainage taxes payable September 2020. Second by Hickey. Roll Call Vote: Hickey, aye. Sheldon, aye, Graham, aye. Morris, aye. Herzberg, aye. Armstrong, aye. Motion carried unanimously. 

In other business, the Recorder’s Monthly Report for April 2020 was approved. 

Claims were approved for May 8, 2020

At 10:16 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Dustin Sheldon, Vice-Chairman

May 13, 2020:

The Fremont County Board of Supervisors met in regular session on May 13, 2020, in the Fremont County Courthouse Jury Room, with Sheldon and Graham present. Hickey was present by telephone. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show that Assistant County Attorney Tyler Loontjer and Engineer Dan Davis were present in person for this meeting. IT Arnold Emberton, Treasurer Alise Snyder, and Sandy Parmenter with Valley News Today were present by telephone. 

Engineer Davis stated they had a preconstruction hearing yesterday. There is still no approval from the railroad for J10 or J24. J10 will probably get started the first of next week. Reilly will be crushing material for the DOT at I29. They will use some of the crushed material for the county’s project. The road is fixed on 260th Avenue one mile south of Highway 2. They will be letting multiple roads in June. Supervisor Hickey stated that FEMA wouldn’t accept Morgan’s pictures for Scott Drainage District. They want to take their own pictures to replace the pictures that they (FEMA) lost. The board will continue with flood updates each week. 

At 9:10 a.m., Lewis Martin joined the meeting in person. 

Engineer Dan Davis met with the board for the signing of the following:

Motion by Hickey to allow Vice-Chairman Sheldon to sign work in right-of-way permit for Windstream Communications, LLC to place a new pedestal at 1503 Cemetery Road, Section 13, Township 70N, Range 43W. Motion carried unanimously. 

Motion by Hickey to allow Vice-Chairman Sheldon to sign title sheet for Project # BROSCHBP-CO36(78) - - GA-36, Manti Bridge replacement. Motion carried unanimously. 

 Motion made by Graham to approve the cigarette/tobacco/nicotine/vapor permit renewal for Pilot Travel Centers, LLC. Motion carried unanimously. 

Auditor Dee Owen presented the board with the levy information on the board-controlled drainage districts.  The board reviewed the information. Motion by Hickey to not levy for Kilpatrick Ditch. Motion carried unanimously. Motion by Sheldon to not levy for Prairie Township Relevy. Motion carried unanimously. Motion by Hickey to levy 50% for Scott Township Drainage District. Motion carried unanimously. Motion by Graham to levy 50% for Schultz Ditch Drainage District. Motion carried unanimously.  

The board discussed the possible reopening of the courthouse. Treasurer Snyder discussed problems other courthouses have faced since reopening. Auditor Owen asked the board to consider the Primary Election date of June 2nd when making their decision. Motion by Sheldon to table the discussion of reopening of the courthouse until the June 3rd meeting with a possible opening date of June 8th. Motion carried unanimously. 

At 9:30 a.m., Graham moved to go into public hearing on the proposed 2019/2020 budget amendment.  Motion carried unanimously.  At 9:31 a.m., hearing no comments and with no objections, motion was made by Graham to go out of public hearing. Motion carried unanimously.

Motion made by Hickey to approve the budget amendment along with the following Resolution 2020-26.  Graham, aye; Hickey, aye; Sheldon, aye.

RESOLUTION NO. 2020-26

RECORD OF HEARING AND DETERMINATION ON THE BUDGET AMENDMENT

And CHANGE OF APPROPRIATIONS

On this 13th day of May 2020, the Fremont County Board of Supervisors met in session for the purpose of amending the current operating budget adopted March 12th, 2019.  The notice and time and place of hearing was published on April 30th & May 1st, 2020.  The amendment was taken up and considered and taxpayers heard for or against the amendment as follows and amendment passed unanimously:

Expenditures                                        From                         To                     Difference

Public Safety & Legal Services              3,172,902                3,218,340                45,438
Roads & Transportation                
         5,045,000                5,445,000               400,000
Physical Health & Social Services            305,450                   314,720                  9,270      

Capital Projects                                         848,942                   868,942                20,000            

Total                                                      9,372,294                9,847,002              474,708 

Revenues

Intergovernmental                              6,248,364                   6,255,234                   6,870
Charges for Services (SO Grant)          303,945               
       308,145                   4,200
Miscellaneous                                          82,135                     121,222                 39,087

Total                                                   6,634,444                  6,684,601                 50,157 

Operating Transfers In/Out:

Operating Transfers In (new funds)   1,381,335                  1,636,498               255,163
Operating Transfers Out (new funds)1,381,335                  1,636,498          
     255,163 

Appropriations:

Roads                                                 5,653,000                 6,073,000                420,000
Sheriff                                                 2,137,517                 2,178,405                  40,888
County Attorney                                     265,118                    269,668                    4,550      

Home Health Services                           147,411                    156,681                    9,270

Total                                                  8,203,046                 8,677,754                 474,708

Amendment for necessary road projects due to flood, health insurance adjustment, health insurance claims, and grants.                 

Motion to approve made by Hickey.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Assistant Fremont County Auditor      /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

At 9:45 a.m., Hickey moved to go into public hearing on the first reading of proposed Ordinance 2020-1 regarding wind turbines. Motion carried unanimously.  Sheldon asked if anyone needed to hear the ordinance read aloud. No one needed it read aloud. Attorney Loontjer stated that he is working on describing the Loess Hills and a setback for those. He would like the board to review the setbacks at this hearing. The board asked for comments. Lewis Martin suggested looking at the counties in Missouri that just did independent studies. Their studies and The World Health Organization recommend a setback of 5,280 feet. He suggested keeping them out of the Loess Hills. He also thought perhaps the time is not now to do it with COVID-19 and that we may get more input if there not a pandemic and other people could attend. Attorney Loontjer summarized the comments that were submitted in writing were by Dennis Almquist. He was also concerned about the setbacks and the Loess Hills. Hearing no further comments Hickey made a motion to close the public meeting at 9:56 a.m.  Motion carried unanimously. The second public hearing will be held on June10th. 

In other business, the Sheriff’s Monthly Reports were approved. 

Claims were approved for May 15, 2020

At 9:57 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Dustin Sheldon, Vice-Chairman

May 20, 2020:

The Fremont County Board of Supervisors met in regular session on May 20, 2020, in the Fremont County Courthouse Jury Room, with Sheldon and Graham present. Hickey was present by telephone. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as amended to include the amendment of the IDOT budget for secondary roads. 

Let the records show that Assistant County Attorney Tyler Loontjer and Assistant Engineer Robbie Kromminga were present in person for this meeting. IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. 

Supervisor Sheldon discussed the following roads that were damaged by contractors hauling sand to the levee: 200th Street, 208th Street, and 185th Avenue. The contractor has stated they will fix these roads. The board will continue with flood updates each week. 

Assistant Engineer Robbie Kromminga met with the board for the following:

Motion by Hickey to allow Vice-Chairman Sheldon to sign IDOT payment voucher with HGM Associates for engineering/surveying services for Hwy J-34 & L-31 per agreement through April 30, 2020. Motion carried unanimously. 

Motion by Graham to allow Vice-Chairman Sheldon to sign IDOT payment voucher with HGM Associates for engineering services for J-24 emergency repairs from NB I-29 on/off ramps to Thurman per agreement through April 30, 2020. Motion carried unanimously. 

Motion by Hickey to allow Vice-Chairman Sheldon to sign IDOT payment voucher with HGM Associates for engineering services for emergency repair construction services on J-64 per Agreement through April 30, 2020. Motion carried unanimously. 

Motion by Graham to allow Vice-Chairman to sign work in right-of-way permit for Windstream Iowa Communications, LLC to place 300’ of new copper cable across Bluff Road & a new pedestal at 1196 Bluff Road. Motion carried unanimously. 

Motion by Hickey to allow Vice-Chairman to sign work in right-of-way permit for Tim Dryer to dig dirt out of road ditch on 360th Avenue north of his house. Motion carried unanimously. 

Assistant Engineer Robbie Kromminga presented the 2019/2020 DOT amended budget. Motion made by Graham to allow Vice-Chairman Sheldon to sign the amendment. Motion carried unanimously. 

The board discussed setting a time and date for a requested nuisance hearing for property at 3829 170th Street. Motion made by Graham to set the first requested hearing at 9:30 a.m. on June 24th, 2020. Motion carried unanimously. Certified notice will be served to the person requesting a hearing. 

Troy Housh, Maintenance, met with the board regarding a window lintel replacement. The company working on the tuckpointing found a window lintel that needs to be replaced. They checked all the other windows and no others needed replacement. The cost is $2,000.00 and Housh has that amount in his budget to cover the cost. Motion by Hickey to approve the window lintel replacement. Motion carried unanimously. Motion made by Sheldon to allow Supervisor Graham to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously.  

Motion made by Graham to approve the cigarette/tobacco/nicotine/vapor permit for Sapp Bros. Travel Center. Motion carried unanimously.

At 9:30 a.m., Michelle Roth with Great Plains Land Services joined the meeting by telephone.

At 9:30 a.m., Hickey moved to go into public hearing for special use permits for two cell towers. Motion carried unanimously. Present for this hearing were Supervisors Hickey, Sheldon & Graham, Auditor Owen, Assistant County Attorney Loontjer, Assistant Engineer Robbie Kromminga, IT Arnold Emberton, Michelle Roth with Great Plains Land Services, and Sandy Parmenter with the Valley News Today. Vice-Chairman gave the locations: one tower is east of Tabor east of 280th Avenue south of 105th Street in 2-70-42; the other tower will be west of the old county shop on the north side in 27-69-42. Michelle Roth stated that these towers are for AT&T and part of the First Responders Network. At 9:35 a.m., hearing no other comments and with no objections, motion was made by Graham to go out of public hearing. Motion carried unanimously. Motion by Graham to allow the special use permits for the tower located in 27-69-42. Sheldon, aye; Graham, aye; Hickey, abstain. Motion by Hickey to allow the special use permits for the tower located in 2-70-42. Motion carried unanimously.

Claims were approved for May 22, 2020.

At 9:39 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                         Dustin Sheldon, Vice-Chairman

May 27, 2020:

The Fremont County Board of Supervisors met in regular session on May 27, 2020, in the Fremont County Courthouse Jury Room, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was unanimously approved as posted. 

Let the records show that IT Arnold Emberton and Sandy Parmenter with Valley News Today were present by telephone. 

Supervisor Sheldon stated they are almost done with the Bernard Project and the contractors will be hauling rock to the east end of 208th Street. They will be starting on the seepage berms on the land side of L575. Hickey stated that the railroad finally signed off on the secondary road projects. The board will continue with flood updates each week. 

Motion by Sheldon to allow Chairman Hickey to sign a 28E agreement with the Western Iowa Workforce Development Area. Motion carried unanimously. 

Motion by Graham to approve the cigarette/tobacco/nicotine/vapor permit for Sidney Foods, Ltd. Motion carried unanimously. 

Claims were approved for May 29, 2020

At 9:08 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

 

 

 



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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