Board of Supervisors Minutes
April 2019

April 2, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 2, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:01 a.m. Minutes of the previous board session was read and approved. The agenda was approved as posted. 

Also present for this meeting were County Attorney Naeda Elliott, Assistant County Attorney Tyler Loontjer, Doug Berry with RDO Truck Center, Sandy Parmenter with Valley News Today, and Andy Pearson with Truck Center Companies. 

Engineer Dan Davis and Purchasing Agent Jeff Shirley met with the board to open bids for two single axle dump trucks. The bids received were as follows:

Truck Center Companies – 2020 Freightliners with Cummins $157,492 and with Detroit $155,740;
Peterbilt of Council Bluffs – 2020 Peterbilts $176,998;
RDO Truck Center – 2020 Macks $207,601.32 and 2020 Macks with Allison Transmission $212,023.32;
MHC Kenworth – 2020 Kenworths $185,000;
Cornhusker International – 2020 Internationals $156,898.

Davis and Shirley will review the bids and the item will be on for action next week. 

The board considered the job description drafted by Jack Reed, HR, and County Attorney Naeda Elliott for the safety coordinator position. The position primarily deals with workman’s compensation, injuries to employees and the public on county property, and identifying unsafe work conditions. After much discussion about whether to include property damage only claims in the duties, it was decided that the departments should keep their own property damage reports and insurance claims. Those reports are available for review at any time. Motion by Sheldon to approve the job description with the agreed upon change from “various” to “all” in the first paragraph of the description. Motion carried unanimously.  

The board discussed the revised procurement policy with Assistant County Attorney Tyler Loontjer. He made some clarifications on the FEMA language, professional consultant and vendor selection language. Motion by Sheldon to approve the updates to the Fremont County Procurement Policy. Motion carried unanimously.  

Engineer Dan Davis met with the board for a signing. Motion made by Hickey to allow Chairman Graham to sign IDOT payment voucher with HGM Associates for Project #STP-S-CO36(75) - - 5E-36. Motion carried unanimously. 

Motion made by Hickey to appoint Mike Fox as another voting member to the Loess Hills Alliance Board. Motion carried unanimously. 

Claims were approved for April 5, 2019.  

At 9:50 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

April 9, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 9, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session was read and approved. The agenda was approved as posted. 

Also present for this meeting were Assistant County Attorney, Sandy Parmenter with Valley News Today, Sandy Graybill, and EMC Mike Crecelius. 

The board canvassed the Sidney School Special Election that was held on April 2, 2019. There were 441 ballots cast. Question #1: 264 Yes votes, 177 No votes. Question #2: 255 Yes votes, 185 No votes, 1 Undervote. Motion by Sheldon to approve the canvass of the election. Motion carried unanimously. 

Engineer Dan Davis and Purchasing Agent Jeff Shirley met with the board regarding bids for two single axle dump trucks that were opened April 2, 2019.  Hickey made a motion to accept the bid from Truck Center Companies for two 2020 Freightliners with the Detroit Motors for $155,740, based on the engineer and purchasing agent’s recommendations.  Motion carried unanimously. 

Engineer Davis presented the proposal from HGM Associates, Inc. for bridge inspections for 2019 fracture critical and routine bridge inspections for approximately 122 structures. The cost is not to exceed $48,000. Motion made by Sheldon to allow Chairman Graham to sign the proposal. Motion carried unanimously.  

Sandy Graybill, General Secretary for L-575, met with the board for the signing of a rehabilitation assistance letter & non-structural alternatives to rehabilitation of flood control works letter for the USACE. The board must sign as sponsors of the Hamburg Relevy District. Motion by Sheldon to allow Chairman Graham to sign the letters. Motion carried unanimously. 

The board acting as Trustees for Scott Drainage District discussed appointing an administrative assistant for the management of flood claims. Motion by Sheldon to appoint Cara Marker-Morgan to be the administrative assistant for Scott Drainage District. Motion carried unanimously. 

Motion by Sheldon to approve the part-time employment resolution for the golf course presented by the conservation board. Motion carried unanimously.

RESOLUTION NO. 2019-25

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 9th day of April 2019, that Kris Henneman and Mike Allen shall be appointed as golf course part-time seasonal help, and remove Dallas Moores and Jerry Moores, as requested by Fremont County Conservation Board.  The rate of pay shall be $8.83 per hour. The effective date of employment shall be April 10th, 2019.

Motion to approve made by Sheldon.
 

ATTEST:

       

       

/s/Dee Owen,

   

/s/ Terry Graham, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                               

   

/s/ Dustin Sheldon

 aye

EMC Mike Crecelius met with the board regarding the evacuation order and allowing residents to return home. He has had several people requesting to return to their homes. The assistant county attorney will work on a waiver/release of liability form for individuals that are able to now get to their homes on safe roads and after the proper inspections are complete. This item will be on the agenda for next week. 

The board briefly discussed updates on certain conditions around the county due to the flood.  

In other business, the Sheriff’s monthly report for February and the Recorder’s monthly report for March were approved.  

Claims were approved for April 12, 2019

At 10:00 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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