Board of Supervisors Minutes
March 2020

March 4, 2020:

The Fremont County Board of Supervisors met in regular session on March 4, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, Alexsis Fleener with SWIPCO, Sandy Parmenter with the Valley News Today, Jared Moyer, and Kirt Manion with the Hamburg Reporter were present for this meeting. 

At 9:01 a.m., the board opened the lone bid for the work for repairs to the county farm. Motion by Graham to accept the bid from Larry Inman Construction in the amount of $10,000.00. Motion carried unanimously. 

There were no updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects.  The board will continue with updates each week. 

At 9:05 a.m., Cara Morgan with Golden Hills RC & D joined the meeting. 

Engineer Dan Davis met with the board regarding the following:

Motion by Sheldon to allow Chairman Hickey to sign a payment voucher with HGM Associates for engineering services for emergency repair construction services on J-64 per Agreement 10/08/2019 through 1/31/2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign a payment voucher with HGM Associates for engineering services for J-10 design per agreement from 10/31/2019 through 1/31/2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign work in right-of-way permit for Mike Woltemath to clean ditch in Section 29, Township 67, Range 42 on 265th Avenue. Motion carried unanimously. 

Engineer Davis stated that he had a call from a property owner on the bottom that wanted to dig out his ditches for drainage purposes. He wondered if the property owner could be reimbursed. Sheldon questioned if we would have a procurement problem if we allowed some to do it without a fair bidding process. Sheldon stated that he has no problem with the property owner doing the work, but that the board canít be expected to compensate them monetarily. No action was taken on this item. 

Motion by Graham to allow Chairman Hickey to sign two emergency repair design agreements with HGM Associates for County Road J-24 and County Road J-10. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign IDOT payment voucher with HGM Associates for engineering services for L-31 over Waubonsie Creek Bridge per agreement through 02/15/2020. Motion carried unanimously. 

The board discussed the issuance of a credit card to the Veteranís Affairs Department. Graham talked about cards and credit limits. He wants to have that discussion for all departments in a meeting. He also wants the VA commissioners to come in to discuss with them that they need to monitor the usage. Motion by Graham to allow the Veteranís Affairs Director to be issued a credit card with a limit of $1,000.00. Motion carried unanimously. 

Motion made by Graham to allow Chairman Hickey to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously. 

At 9:30 a.m., motion was made by Sheldon to go into public hearing regarding the County FY21 Maximum Levy/Tax Dollars. Present were Supervisors Terry Graham, Randy Hickey, Dustin Sheldon, Auditor Dee Owen, Alexsis Fleener, Cara Morgan, Jared Moyer, and Kirt Manion with the Hamburg Reporter and Sandy Parmenter from the Valley News Today. At 9:30 a.m., hearing no comment, motion was made by Sheldon to close the public hearing and pass the following resolution to approve the FY21 Fremont County maximum tax dollars.  Motion carried unanimously.

RESOLUTION NO. 2020-12

APPROVING THE FY21 MAXIMUM PROPERTY TAX DOLLARS

Whereas, the Fremont County Board of Supervisors have considered the proposed FY 2021 county maximum property tax dollars for both General County Services and Rural County Services; and

Whereas, a notice concerning the proposed county maximum property tax dollars was published as required and posted on county web site and/or social media accounts, if applicable; and

Whereas, a public hearing concerning the proposed county maximum property tax dollars was held on March 4th, 2020.

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the maximum property tax dollars for General County Services and Rural County Services for FY21 shall not exceed the following:

General County Services: $3,521,175.00
Rural County Services:     $1,557,329.00

The Maximum Property Tax dollars requested in either General County Services or Rural County Services for FY21 represents/does not represent an increase of 102% from the Maximum Property Tax dollars requested for FY21.

Roll call vote:                  Hickey          aye

Sheldon         aye

Graham         aye 

Adopted this 4th day of March 2020.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion by Sheldon to set the date for the public hearing for the FY21 county budget for March 25th, 2020, at 9:30 a.m. Motion carried unanimously. 

Alexsis Fleener with SWIPCO met with the board regarding two amendments. This is to amend the total do not exceed amount on the contract. As it stood before it appeared all the money is contracted for use. As it is now this amendment de-obligates the money so it can be used for other expenses.

Motion by Sheldon to approve JEO contract amendment for Nishnabotna Watershed Project. Motion carried unanimously. 

The SWIPCO amendment is for a breakdown of expenses also for the watershed project. This will allow Alexsis some freedom with the bid packets. For example, they will be doing an environmental on who owns a site and how many projects are going on in that site. There could also be examples where there are multiple sites. Fleener stated they are looking at five main bid packets. Motion by Sheldon to approve the SWIPCO Nishnabotna Watershed Project Amendment. Motion carried unanimously. 

Jared Moyer met with the board regarding the possibility of a new driveway for the county farm on Highway 275. He no longer farms the adjacent farm, so the only access that he has is the driveway of the family that purchased the old county home. Moyer asked Engineer Davis if he could talk to DOT for approval to put in the driveway if the board agrees. Davis will contact DOT if the board moves forward. Motion by Graham to move forward with the project. Motion carried unanimously. 

The ISAC/Wellmark renewal forms must be re-signed as they have switched administrators. ISAC is no longer using Kingston and is now using Group Benefit Partners. Motion by Graham to sign Wellmark Insurance renewal forms.  The county remains on Plan 9 through ISAC which the same plan in years past.  Motion carried unanimously. 

In other business, the Recorderís Monthly Report for February 2020 was approved. 

Claims were approved for March 6, 2020

At 9:48 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

March 11, 2020:

The Fremont County Board of Supervisors met in regular session on March 11, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, EMC Mike Crecelius, Troy Housh, Maintenance, Steve Meyer, and Kirt Manion with the Hamburg Reporter were present for this meeting. 

The board discussed the dilemma with the lack of FEMA funds. Supervisor Graham asked if we need to reach out to anyone higher up regarding the funds and their turnover in staff. FEMA has lost several original photos that were taken when they were here previously.  They are now requesting they be taken again. Engineer Davis gave information on the funding that he is requesting and the difficulties he has trying to get the funds. Neither FEMA nor the State portion are being released. EMC Crecelius stated that he will be visiting HSMED and possibly FEMA while he is in Des Moines this week for the ISAC Conference. The board will continue with updates each week. 

Troy Housh, Maintenance, met with the board regarding tuckpointing/waterproofing the courthouse. The board would like to see it put out for bids. It was not budgeted for 2020/2021, but this will give Housh time to get more information and possibly have the work done in segments.  

Engineer Dan Davis met the board for a signing. Heís hoping the letting will be in April. Motion by Graham to allow Chairman Hickey to sign title sheet for Project ER-CO36(84) - - 8-36/1.633 miles on J-10. Motion carried unanimously. 

Claims were approved for March 13, 2020

Motion by Hickey to recess until 10:00 a.m. for the public hearing on the zoning change. Motion carried unanimously. 

Motion by Graham to resume the meeting at 10:01 a.m. Motion carried unanimously. 

At 10:01 a.m., motion was made by Graham to go into public hearing regarding a zoning district change in Section 31, Township 69 North, Range 40 West, Parcel No. 050050035000000. Present were Supervisors Randy Hickey, Dustin Sheldon, Terry Graham, Auditor Dee Owen, and Ron Tvinnereim with United Farmerís Cooperative. It is to expand their Farragut site. Ron Tvinnereim stated this would move their operations to that location. It is across from the Farragut Cemetery. At 10:07 a.m., hearing no comment, motion was made by Graham to close the public hearing and pass the following resolution to approve the rezoning.  Motion carried unanimously.

RESOLUTION NO. 2020-13

WHEREAS a public hearing was held by the Fremont County Zoning Commission on a zoning district change from agriculture to commercial and,

WHEREAS the Zoning Commission has reported to the Fremont County Board of Supervisors recommending the change as proposed by United Farmers Cooperative.

NOW THEREFORE BE IT RESOLVED that the zoning district change be adopted.

This resolution hereby authorizes the Chairman of the Board of Supervisors to execute the proposal for the zoning district change.

Dated this 11th of March 2020. Motion to adopt resolution made by Graham.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

At 10:10 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

March 16, 2020:

The Fremont County Board of Supervisors met in emergency session on March 16, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 1:45 p.m. The emergency agenda was approved as posted. 

Let the records show that Engineer Dan Davis, EMC Mike Crecelius, Auditor Dee Owen, Assessor Brenda Mintle, Treasurer Alise Snyder, Recorder Jenny McAllister, Sheriff Kevin Aistrope, Chief Deputy Tim Bothwell, IT Director Arnold Emberton, Troy Housh, Maintenance, Conservation Director Doug Weber, Jamie Behrends and Jessica Betts with Public Health, and VA Director Ben Roberts were present for this meeting. County Attorney Naeda Elliott was present by telephone. 

The board met in emergency session to create a plan going forward due to the nationwide developments regarding COVID-19.  

After much discussion with department heads, motion made by Graham to close the courthouse to the public beginning Tuesday, March 17, 2020, at 8:00 a.m. Motion carried unanimously. 

The courthouse will be operational; however, only by appointment. Notices will be posted and departments will also encourage people to do business online, if available. 

EMC Crecelius will continue to issue general information and news releases. The board will continue to monitor the situation as it is ever changing. 

At 1:48 p.m., there being no further business, motion by Sheldon to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Randy Hickey, Chairman 

March 18, 2020: 

The Fremont County Board of Supervisors met in regular session on March 18, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis and EMC Mike Crecelius were present for this meeting. 

Engineer Davis said they are letting the J-10 project on April 21st. The start date will be May 11 depending on the process. They are also going to start work on the roads with the larger holes. They discussed the river level predictions for the weekend. EMC Crecelius will be monitoring those levels, because at this time it is slated to be 20 feet. He will talk to Red Cross regarding the possibility of flooding and how they would set up a shelter with less than 10 people if that should be needed. He also discussed the disaster declaration for COVID-19. Graham discussed putting out a warning regarding the possibility of flooding. The board will continue with updates each week. 

The board was presented with the new secondary road union agreement as agreed upon on January 29, 2020. Motion by Hickey to sign the Fremont County Secondary Roads Union Agreement as presented. Motion carried unanimously. 

The board discussed the splitting of buyout property at 1625 200th Avenue per the USACE. The Corps would like a portion of the property for an easement. The board believes the Corps should pay for the survey process. Chairman Hickey will talk to the county attorney regarding this matter. 

Engineer Dan Davis met with the board for a signing of a resolution selecting Snyder for a FEMA large project. This resolution is to negotiate a price for design. Motion by Sheldon to approve the following resolution. Motion carried unanimously.

RESOLUTION NO. 2020-14

RESOLUTION TO ACCEPT REQUEST FOR QUALIFICATIONS FOR ROAD DESIGN

WHEREAS, the Fremont county Secondary Roads Department made a Request for Qualifications to design repairs to various locations for large FEMA projects on February 21st, 2020, and

WHEREAS, two (2) response was received for Road Design Replacement

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that a contract for design be negotiated with Snyder & Associates of Council Bluffs.

Motion to approve made by Sheldon.
Approved this 18th day of March, 2020. 

Claims were approved for March 20, 2020

At 9:37 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                         Randy Hickey, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

February 2020     Home     April 2020