Board of Supervisors Minutes
February 2020

February 3, 2020:

The Fremont County Board of Supervisors met in special session on February 3, 2020, in the Fremont County Courthouse Boardroom, with Hickey and Graham present. Let the record show that Sheldon was not present for the start of the meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. 

Let the records show that Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, and Sandy Parmenter with the Valley News Today were present for this meeting. 

At 9:02 a.m., Alexsis Fleener with SWIPCO and Dusty Pogones with Iowa Homeland Security joined the meeting by telephone. 

The board discussed the buyout process. They discussed possibly purchasing some properties in order to keep them from having deed restrictions. Pogones suggested that the county make application to the Flood Recovery Fund for buyouts until we know that HUD will cover the cost. They discussed moving forward with all, but the two that received insurance.  

At 9:07 a.m., Kirt Manion with the Hamburg Reporter joined the meeting. 

At 9:19 a.m., Supervisor Sheldon joined the meeting. 

Pogones suggested a form for the applicants to fill out that stated whether they received insurance settlements. This will clarify any confusion that there may have been at the initial meetings. Crecelius will contact the applicants and have them fill out the forms. The board will meet again on February 10th to discuss buyouts. 

Pogones also advised the board that there is a Flood Mitigation Board Meeting on February 6th at 1;00 p.m. in Des Moines. The board asked that Fleener have the application turned in as soon as possible to be considered for the funds for the local match. 

At 9:49 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

February 5, 2020:

The Fremont County Board of Supervisors met in regular session on February 5, 2020, in the Fremont County Courthouse Boardroom, with Sheldon and Graham present. Let the record show that Hickey was absent from this meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Let the records show that Assistant Engineer Robbie Kromminga, Sheriff Kevin Aistrope, EMC Mike Crecelius, Sandy Parmenter with the Valley News Today, and Nancy Buckalew were present for this meeting.              

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. EMC Crecelius discussed that USACE raised the releases at Gavin’s Point to 35,000cfs. He discussed progress on buyout forms that need to be signed. Sheldon stated due to damage on a bridge on Western Avenue over Plum Creek they have changed their haul route in that area. Graham discussed the Flood Mitigation Meeting on Thursday, February 6th, in Des Moines. Graham stated that he will call SWIPCO to be sure they have completed the paperwork for the Flood Mitigation on Thursday in Des Moines.  The meeting is from 1:00 p.m. to 4:00 p.m. Graham will be attending the meeting.  

Sheriff Kevin Aistrope met with the board regarding repairing the old generator or the purchase of a new generator. The board would like to fix the generator at this time. Motion by Graham to fix the current generator. Motion carried unanimously.  

Motion by Graham to sign the amended resolution for the Fremont County’s Secondary Road Department Five Year Road Program. Motion carried unanimously.  

The board discussed the Community Disaster Loan Program. Maura Wiesen with Hagerty Consulting previously discussed this program that is for communities affected by disaster. It is a loan for operating expenses. This is a program through FEMA. Motion by Graham to not participate in the CDL Program. Motion carried unanimously. 

Nancy Buckalew with the Grape Community Hospital Foundation met with the board to ask that the green fees be waived for the Grape Community Hospital 27th Annual Golf Tournament Fundraiser on June 12th and 13th. Motion made by Sheldon to waive the green fees. Motion carried unanimously. 

Motion by Sheldon to approve and post the request for proposal for repairs to the county farm. Motion carried unanimously. 

Motion made by Graham to allow Vice Chairman Sheldon to sign the GAX Form to draw from the CDBG Grant for the East and West Nishnabotna Watershed Project. Motion carried unanimously.  

Graham briefly discussed the housing project on which he is working. 

In other business, the Recorder’s Monthly Report for January 2020 was approved. 

Claims were approved for February 7, 2020

At 9:26 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Dustin Sheldon, Vice Chairman 

February 10, 2020:

The Fremont County Board of Supervisors met in special session on February 10, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:10 a.m. The agenda was approved as posted. 

Let the records show that Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, and Sandy Parmenter with the Valley News Today were present for this meeting. 

The board discussed the buyout process and funding for them. They discussed the meeting of the Flood Mitigation Board. Graham expressed concern with the fact that Fremont County was not approved for the local match funds. They immediately moved his housing project to the CBDG Grant instead of using the flood recovery funds. There are conflicting reports about what happened at the meeting. Graham stated that the group tabled everything at the meeting. Representative David Sieck called on Friday and stated that everything presented at that meeting was approved, except Graham’s proposal which was moved to the CBDG program. Graham stated that if we offer them money to make whole those that received substantial insurance dollars that we could resell the property and not have deed restrictions. Sheldon discussed using certain properties as a green space when possible such as property right off the interstate. It could be used as a small rest area. Assistant County Attorney Loontjer offered a plan to possibly request the flood recovery fund dollars for the entire amount of our buyouts to avoid them becoming deed restricted. The board was in favor of this option. Sheldon would like either Governor Reynolds or Paul Trombino or both to attend a board meeting. They also want Dusty Pogones with Iowa Homeland Security to attend. The board and EMC Crecelius will contact these individuals and try to set a date for a special meeting.  

Graham stated that moving forward we need to identify anything flood related that needs funding and submit it all for the CBDG Program.  

Motion by Sheldon to table any action on the buyouts until they have a meeting with Iowa Homeland Security and the Governor’s Office. Motion carried unanimously. 

At 10:25 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                         Randy Hickey, Chairman

February 12, 2020:

The Fremont County Board of Supervisors met in regular session on February 12, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, Assistant County Attorney Tyler Loontjer, Lou Ann Kyle, Sandy Parmenter with the Valley News Today, and Kirt Manion with the Hamburg Reporter were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. Hickey & Cara Morgan were supposed to meet with FEMA today, but FEMA cancelled. They discussed the progress on J-10. They also discussed the fact that many of our roads were damaged due to extra traffic on them. They will find out if any of the flood recovery funds will cover those damages. 

Lou Ann Kyle met with the board regarding the rescheduling of the human trafficking event. The event has been tabled for now by the Sidney City Council. She is now trying to organize a task force to combat human trafficking in southwest Iowa. The event will be held once the task force is organized. 

Motion made by Sheldon to approve the following resolution regarding 2020 certified utilities.

RESOLUTION NO. 2020-8

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 12th day of February 2020, that the 2020 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Sheldon.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Engineer Dan Davis met with the board for two signings.

Motion by Graham to allow Chairman Hickey to sign a permit for Jerico Services, Inc./Husker Chem Sales as dust control suppliers for Fremont County for the 2020 season. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign payment voucher with HGM Associates for engineering services for L-31 over Waubonsie Creek Bridge Management per agreement through Jan 15, 2020. Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign contract between Fremont County and the City of Shenandoah on Project # BROSCHBP-CO36(78) - - GA-36. Motion carried unanimously. 

Motion by Graham to approve the following tax abatement resolution for the City of Farragut. Motion carried unanimously.

RESOLUTION NO. 2020-9

RESOLUTION ABATING TAXES ON LAND NOW OWNED BY CITY OF FARRAGUT

WHEREAS, the City of Farragut now owns certain property in Farragut, Fremont County, Iowa, parcel numbers are as follows:

Parcel #420420214000000, described as: E ½ Lot 26 of Coy’s First Addition, City of Farragut, Fremont County, Iowa, according to the recorded plat thereof.

WHEREAS, the property is now owned by the City of Farragut and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,

IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor.  Further, all current and delinquent real property taxes are abated under Iowa Code Section 445.63.

BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.

Dated this 12th day of February, 2020.

Motion by Graham and carried unanimously.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Motion by Sheldon to recess until Jack Reed with INCS arrives for his portion of the meeting. Motion carried unanimously.  

At 10:31 a.m., motion by Sheldon to reconvene. Motion carried unanimously.  

Jack Reed with INCS met with the board about enhanced services through INCS. He is not proposing an increase and looks forward to continuing to work with Fremont County. He presented a snapshot of his services during 2019. They logged a total of 486 hours in 2019. He also went over client information items. There is no fee increase for the next three years. Action for this item will be on the agenda for next week.  

At 10:42 a.m., Sheldon made a motion to go into closed session pursuant to Iowa Code 20.17(3). Vote: Hickey, aye; Sheldon, aye; Graham, aye. Present were Chairman Randy Hickey, Vice-Chairman Dustin Sheldon, and Member Terry Graham, Assistant County Attorney Tyler Loontjer, Jack Reed with INCS, and Auditor Dee Owen.  At 10:42 a.m., the board went into closed session. At 11:26 a.m., motion was made by Graham to go out of closed session. Vote: Hickey, aye; Sheldon, aye; Graham, aye. 

Claims were approved for February 14, 2020

At 11:26 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.         

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

February 18, 2020:

The Fremont County Board of Supervisors met in special session on February 18, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. 

Let the records show that Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, Dennis Harper, Mike Schlorholtz, and Dusty Poggones with HSEMD, Ann Schmid with IEDA, and Sandy Parmenter with the Valley News Today were present for this meeting. 

Dennis Harper with HSEMD discussed the importance of long-term housing recovery applications. They carefully considered this when allocating state flood mitigation funds. He stated that when they learned of the funds through HUD they identified which projects would qualify for that and which would be better suited for flood mitigation funds. They determined that the long-term housing recovery projects should use the HUD funding. 

Ann Schmid with Iowa Economic Development spoke to the board. She advised them that the state has been allocated $96 million for long-term housing recovery through HUD. They must spend 80% of those dollars in Mills and Fremont Counties. They have a narrow field of what that money can be spent on. That is why they were very careful with the amount of money that the state funds and what exactly they fund. They have 6 years to spend these funds. They must meet a national objective which is to provide benefit to low and moderate income people in Fremont County. It can be used for infrastructure, subdivisions, and relocation assistance to name a few. They would be providing $75,000 per housing unit whether it be a multi-family or single-family dwelling. Fremont County will be blanketed so the funds can be used anywhere in the county for housing. Supervisor Graham stated that he was concerned that the funds would be lopsided with Mills County. She said that they have partnered with DOT, IDALS, DNR, HSEMD, and other agencies to perform studies on creative land use and make this information more transparent than it is currently. 

They also discussed claiming roads damaged by the heavy trucks that were directly related to the event and claiming that through public assistance. These damages have limited farmer’s ability to get to their land and make it productive again.   

Assistant County Attorney Loontjer asked if any of this HUD money could be used for buying out property to keep it on the tax roll and keep it from having deed restrictions. They stated that this federal funding could not be used for that, but that they could apply through the flood recovery fund. 

They briefly discussed the Davis-Bacon rule and submittal of projects. 

At 2:30 p.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously. 

ATTEST:
 

Fremont County Auditor                                                                                Randy Hickey, Chairman

February 19, 2020:

The Fremont County Board of Supervisors met in regular session on February 19, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board sessions were read and approved.  The agenda was approved as posted. 

Let the records show that Assistant Engineer Kevin Lewis, Sandy Parmenter with the Valley News Today and Assistant County Attorney Tyler Loontjer were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. Graham and Sheldon will reach out to Mills County about their current road tax policy on county roads to supplement repairs needed from damage caused by dirt trucks.  

The board discussed last week’s presentation by Jack Reed with Iowa Negotiation & Consulting Services, LLC. Motion made by Sheldon to move forward with renewing the contract for three more years with INCS for HR services. Motion carried unanimously. 

The board discussed the purchase of stamped drainage warrants.  The County currently holds $1,276, 876.67 as investments and has earned $119,332.12 interest over the past three years.  Motion by Graham to continue purchasing stamped drainage warrants.  Motion carried unanimously. 

Kristi O’Neal, Assistant Auditor, met with the board for approval of a resolution for a new hire in the auditor’s office.  Sheldon made the motion to approve the new hire. Motion carried unanimously.

RESOLUTION 2020-10

WHEREAS, the Office of the Fremont County Auditor has completed the interview process and wishes to fill the full-time vacancy in her office.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 19th day of February, 2020, that Sydney Dailey be hired to fill the open full-time position in the Fremont County Auditor’s Office effective February 24, 2020.

Motion to approve made by Sheldon.
 

ATTEST:

       

       

/s/Kristi O'Neal

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Assistant Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Assistant Engineer Kevin Lewis met with the board for a signing.

Motion by Graham to allow Chairman Hickey to sign work in right-of-way permit for Lilmore Farm LLC to clean out ditch on 380th Avenue to improve drainage. Motion carried unanimously. 

Motion by Sheldon to set a public hearing date of March 11th at 10:00 a.m. for a zoning change in Section 31, Township 69. Range 40. Motion carried unanimously. 

Claims were approved for February 21, 2020

At 9:30 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

February 26, 2020:

The Fremont County Board of Supervisors met in regular session on February 26, 2020, in the Fremont County Courthouse Boardroom, with Hickey, Sheldon, and Graham present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, Assistant County Engineer Robbie Kromminga, Assistant County Attorney Tyler Loontjer, EMC Mike Crecelius, Maintenance Troy Housh, Chief Deputy Tim Bothwell, Sandy Parmenter with the Valley News Today, Kirt Manion with the Hamburg Reporter, and John Askew were present for this meeting. 

The board discussed updates on flood rehabilitation assistance and non-structural alternatives to rehabilitation of flood control projects. John Askew updated the board on L-594. Funding was secured from the flood recovery fund for the local portion of the setbacks, materials, gauges, etc. They hope to have it flood fightable by March 1, 2020. The are getting a power actuator for new flood gates. They will keep them closed most of the time. He discussed what he thinks the system will look like this summer regarding tiebacks. He stated that Scott Drainage Ditch may need the west ditch cleaned out. Landowners Roth’s called Askew and wanted permission to push sand back into a scour hole in the area. They were to contact Hickey, but he has not heard from them. Hickey will contact FEMA, who is walking with Cara Morgan today, regarding this matter. Askew also briefly discussed the railroad bridge and the railroad’s plan for it. Askew had various updates on the different areas on the northwest side of the county. There has been a great deal of progress in that area. 

The board discussed buyouts of flood properties. Motion by Graham to add all 21 properties to the buyout project and move forward. Motion carried unanimously. 

The board discussed that there were no bids received for the county farm repairs. They would like to extend the deadline for the RFP. Motion by Hickey to extend the deadline for the county farm repair for two weeks. After further discussion Hickey amended the motion to extend the deadline until March 3rd at 4:00 p.m. Motion carried unanimously.  

Engineer Dan Davis met with the board regarding the following items:

Davis discussed his amendment to the Fremont County Secondary Roads 5-Year Road Program amendment. Graham asked if he could wait to amend it until all the projects are complete. Davis explained that he must have his program amended to go ahead and get approval with the projects. Graham stated that we could try turning some projects in for the flood recovery funds. Motion by Sheldon to allow Chairman Hickey to sign the amended resolution for the Fremont County’s Secondary Road Department Five-Year Road Program. Motion carried unanimously.  

Motion by Graham to allow Chairman Hickey to sign contract between Monroe Property Company, LLC and Fremont County for Project # BROSCHBP-CO36(78) - - GA-36 (Manti Road). Motion carried unanimously. 

Motion by Sheldon to allow Chairman Hickey to sign IDOT Preconstruction Agreement for Primary Road Project, ER-029-1-(130)20--60-36 (J-24), Agreement #2020-C-102. Motion carried unanimously. 

Troy Housh, Maintenance, met with the board requesting approval of the Lawn World contract renewal. There is a savings to pay the full amount in lieu of making payments. This will include aeration. Motion by Graham to approve the Lawn World contract for the premier package. Motion carried unanimously. 

Motion was made by Hickey to approve the following Resolution 2020-11 to transfer funds.  Motion carried unanimously.

RESOLUTION NO.  2020-11

TRANSFER OF HOTEL/MOTEL FUNDS FROM GENERAL BASIC TO GENERAL BASIC SUB-FUNDS                    

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 26th day of February, 2020, that the following transfer of funds be approved and made:  $34,316.00 from the General Basic Fund with $12,672.00 going to the General Basic Sub-Fund Hotel/Motel Unrestricted for tourism and $21,941.00 going to General Basic Sub-Fund Hotel/Motel Restricted. This transfer is due to the creation of the sub-funds beginning in 19/20.

Motion to approve transfer made by Sheldon.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Randy Hickey, Chairman

 aye

Fremont County Auditor     /s/ Dustin Sheldon  aye

   

/s/ Terry Graham

 aye

Claims were approved for February 28, 2020.

Chief Deputy Bothwell stopped to visit with the board briefly regarding the replacement of the patrol vehicle that was totaled earlier this month.

At 9:40 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:


Fremont County Auditor                                                                                Randy Hickey, Chairman

 

 

 

 




 

 

 

 

 

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