Board of Supervisors Minutes

December 2009

December 1, 2009:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 1, 2009, in the Fremont County Courthouse Boardroom with Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Larson was not present for this meeting.

At 9:00 a.m. Milton Trabal joined the meeting.

At 9:00 a.m. Fremont County Engineer Dan Davis and Fremont County Sheriff Kevin Aistrope met with the Board to discuss union negotiations.

At 9:30 a.m. Assistant Auditor Christy Briley met with the Board requesting approval of the following employees to make up a safety committee: Christy Briley, Nancy Henneman, Rob Ewalt, Kevin Aistrope, Steve Whitehead and Chuck Larson. Briley will serve as Safety Coordinator for the county. Motion was made by Morgan to approve the safety committee and Christy Briley as coordinator. Morgan, aye; Hendrickson, aye.

At 9:45 a.m. the Board discussed a one-year contract between Fremont County and the Emergency Management Commission for an office space at the secondary road building. There will be no money involved in the contract. Also present was Milton Trabal, Chairman of the Emergency Management Commission. Morgan said the reason she would like to have a signed contract is because if the county goes to the work and expense to make the room an office, she would like to see the commission use it for at least a year. Trabal said he would have no problem in signing a contract like that. Trabal said he would like an update on where they stand regarding a moving date. He feels there is a lot of miscommunication going on, and that is the reason he came to the meeting. Trabal said they do want to move out of the break-room, and take the space being offered, but they need to know when they can expect to move because the room is not cleared out yet. Moving the date up to December 1st was not his proposal. Hendrickson said he did not have a problem with a January 1st deadline. Morgan said the contract would be effective from the day the space is available. Sheriff Kevin Aistrope was also present for this meeting. Morgan said she would contact Dan Davis and Arnold Emberton today and report back to Trabal as to how the project was going. Motion was made by Morgan to extend the moving date through the month of December. Morgan, aye; Hendrickson, aye.

At 10:00 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board requesting their approval of the FY2010 Projected Cost Report for Elderly Waiver Case Management. Motion was made by Morgan that Vice-Chairman Hendrickson be authorized to sign the Projected Cost Report. Morgan, aye; Hendrickson, aye. Winkler said $4,000 had been set aside for Fremont County to receive as disaster funds due to past flooding. Winkler said Fremont County did not need the funds for the purpose intended and was requesting the Boardís permission to let the funds be used by counties that did. Morgan made a motion to not take the SSBG MH Disaster Funds. Morgan, aye; Hendrickson, aye.

Payroll and claims were approved for December 4, 2009.

At 10:40 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                 Chuck Larson, Chairman

December 8, 2009:

At 8:30 a.m. on Tuesday, December 8, 2009, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Chuck Larson, Earl Hendrickson, Cara Morgan, Judy Crain, Karen Berry, Steve Whitehead, Margaret Henkle, Margaret Johnson, Arnold Emberton, Janeth Winkler and Joan Kirk. Topics discussed were: Courthouse closings; Emergency Management Office update; CPC update; upcoming law enforcement meeting.

The Fremont County Board of Supervisors met in regular session on Tuesday, December 8, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Hendrickson made a motion to close today, December 8th, at noon and stay closed through December 9th due to inclement weather. Morgan, aye; Hendrickson, aye; Larson, aye.

In other business, the County Recorderís monthly report was approved.

Longevity payroll for the road department was approved.

At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                Chuck Larson, Chairman

December 15, 2009:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 15, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. a public hearing on the proposed vacation of a county road was held. Present were Chuck Larson, Earl Hendrickson, Cara Morgan, Dan Davis, Brian Johnson, Max Boyd, Evelyn Boyd, Bob Benton, Evelyn Rahr and Joan Kirk. Discussed was a letter from Alan L. Freeman, Farm Manager for Freeman Trust, sent to provide comments upon the proposal to vacate the county roads, East Street and North Street, that run along the west and north borders of Lots 1 through 6 in Block 1 of the town of Percival. In his letter he said his understanding is that the set-back variances and road closures are being requested at the initiative of CPS so that they will be allowed to build an anhydrous ammonia facility on that property. He wrote that if the people of Percival oppose construction of the plant, they certainly support their concerns and add their voice to theirs. He also stated that vacating the roads would impede the farming operation and likely increase operating costs, so they would request a permanent access easement. Davis said he spoke with Scott Sheldon and his land would be land locked if the roads were vacated. There will be a meeting on Monday, December 21, at the church in Percival for anyone who is interested and would like to voice concerns. Benton said the Board of Adjustment would like to hear from more of the residents to see how they feel about the proposed anhydrous ammonia facility. Benton said he couldnít see closing the roads until the Board of Adjustment makes their decision. The next meeting is on January 11. Hendrickson said he would like to wait on a decision to see how the next meeting with the citizens of Percival turns out. Motion was made by Morgan to table any decision until more information is gathered. Hendrickson, aye; Morgan, aye; Larson, aye. At 9:25 a.m. Hendrickson made a motion to close the public hearing. Morgan, aye; Hendrickson, aye; Larson, aye.

At 9:30 a.m. Dee Owen met with the Board for approval of 2009 Family Farm Applications. Motion was made by Hendrickson to approve the 2009 Family Farm Applications. Hendrickson, aye; Morgan, aye; Larson, aye.

At 9:45 a.m. motion was made by Morgan to sign a letter to the State Auditorís Office requesting audit for fiscal year ending June 30, 2010. Hendrickson, aye; Morgan, aye; Larson, aye.

At 9:50 a.m. motion was made by Hendrickson to approve Class C Liquor License for Skyline Sportsmanís Club. Hendrickson, aye; Morgan, aye; Larson, aye.

At 10:00 a.m. motion was made by Morgan to approve the following Resolution 2009-62. Hendrickson, aye; Morgan, aye; Larson, aye.

RESOLUTION NO. 2009-62

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of December, 2009, that the following transfer of funds be approved and made: $385,000.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $40,000.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Morgan.

ATTEST:

/s/ Joan Kirk                                                                                                     /s/ Chuck Larson, Chairman      aye
Fremont County Auditor                                                                                 /s/  Earl Hendrickson                  aye
                                                                                                                           /s/  Cara Morgan                         aye

Motion was made by Morgan to approve the following Resolution 2009-63. Hendrickson, aye; Morgan, aye; Larson, aye.

RESOLUTION NO. 2009-63

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of December 2009, that the following transfer of funds be approved and made: $4,055.80 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by

ATTEST:

/s/ Joan Kirk                                                                                                     /s/ Chuck Larson, Chairman      aye
Fremont County Auditor                                                                                 /s/  Earl Hendrickson                  aye
                                                                                                                           /s/  Cara Morgan                         aye

Payroll and claims were approved for December 18, 2009.

The Sheriffís monthly report was approved.

At 10:15 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                 Chuck Larson, Chairman

December 22, 2009:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 22, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 6:30 p.m. motion was made by Hendrickson to approve the following resolution.

RESOLUTION NO. 2009-64

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 22nd day of December 2009 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2010-year.

New Yearís Day, Friday, January 1, 2010; Presidentís Day, Monday, February 15, 2010; Good Friday, Friday, April 2, 2010; Memorial Day, Monday, May 31, 2010; Independence Day, Monday, July 5, 2010; Labor Day, Monday, September 6, 2010; Veteranís Day, Thursday, November 11, 2010; Thanksgiving, (Thurs. & Fri.) November 25 & 26, 2010; Christmas, (Thurs. & Fri.) December 23 & 24, 2010.

Motion to approve made by Hendrickson.

ATTEST:

/s/ Joan Kirk                                                                                                     /s/ Chuck Larson, Chairman      aye
Fremont County Auditor                                                                                 /s/  Earl Hendrickson                  aye
                                                                                                                           /s/  Cara Morgan                         aye

At 7:00 p.m. Conservation Board members Wilbur Henkle and Becky Shull met with the Board and discussed the conservation director position and lease agreement. Also present were Randy and Jackie Monroe.

At 8:20 p.m., there being no further business, motion was made by Hendrickson to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                 Chuck Larson, Chairman

December 29, 2009:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 29, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Mark Travis, representing the City of Sidney, met with the Board requesting the County abate taxes on property owned by the City of Sidney. Larson said he would like for Travis to talk to the Assessor regarding assessments on the property before they proceed.

At 9:15 a.m. Sheriff Kevin Aistrope met with the Board to discuss the purchase of a drug dog for the county. Aistrope said they have received $8,000 in donations towards the $12,500 needed to purchase a dog. Aistrope also said they are required to put down a deposit of $8,500 to hold a dog. Motion was made by Morgan to approve a deposit of $8,500 down and continue seeking donations. Hendrickson, aye; Morgan, aye; Larson, aye.

At 9:20 a.m. Sheriff Kevin Aistrope met with the Board to discuss purchasing a new Dodge Durango patrol vehicle to replace an old vehicle with 200,000 miles. After researching prices on several Durangos, he said it is going to cost approximately $22,500. Motion was made by Hendrickson to replace the old vehicle for $22,500, with a possible trade-in of the old vehicle. Morgan, aye; Hendrickson, aye; Larson, aye.

At 9:45 a.m. Arnold Emberton and Joan Kirk met with the Board to discuss purchasing a new copier for the Auditorís Office. The purchase price for the Konica Minolta is $7,241.00, while the purchase price for the Lanier is $6,661.00. With everything considered, including technical support and copy speed, Emberton said his recommendation would be to go with the Minolta. Hendrickson made a motion to approve the purchase of the Konica Minolta. Morgan, aye; Hendrickson, aye; Larson, aye.

At 10:00 a.m. Engineer Dan Davis met with the Board to discuss a citizenís concern received December 15. Davis requested that they go into closed session to talk about personnel issues. At 10:03 a.m. Morgan made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individualís reputation. Vote: Hendrickson, aye; Morgan, aye; Larson, aye. Present were Dan Davis, Engineer; Joan Kirk, Auditor; and Supervisors, Chuck Larson, Earl Hendrickson and Cara Morgan. At 10:03 a.m. the Board went into closed session. At 10:15 a.m. motion was made by Hendrickson to go out of closed session. Vote: Morgan, aye; Hendrickson, aye; Larson, aye.

Two claims were approved for handwritten warrants. General Basic Fund: IOWWA, Membership, $90.00, and IOWWA, Conference Registration Fee, $115.00.

Payroll was approved for December 31, 2009.

At 10:25 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                 Chuck Larson, Chairman

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