Board of Supervisors Minutes

November 2012

November 6, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 6, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Danny Toma, Maintenance, met with the board requesting the board review bids for painting the inside of the Courthouse. Toma received three responses: All American Painting of Nebraska, City; Armstrong Painting of Hamburg, and Phil Harris of Shenandoah. Motion was made by Morgan to go with Tomaís recommendation and hire Phil Harris. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 9:15 a.m. Morgan made a motion to approve funds not to exceed $42,000 to be paid out of County Betterment for the countyís portion of a 66 foot tube to be placed under a county road to help with drainage structures along Hwy 2. Bartholomew, aye; Morgan, aye; Hickey, aye.

Wayne Clark was also present.

At 9:30 a.m. Mike Fox, Fremont County Landfill, met with the board to discuss flow control & flood houses. Fox would like to see the county create an Ordinance regarding flow control in the county, requiring that all solid waste generated or collected by Members, cities or counties that are included in the Associationís Comprehensive Plan be delivered to the disposal facility designated by the Association. The board will talk to the County Attorney to get her opinion.

At 10:00 .m. Clarence Hoffman, County Risk Management Services, presented a reimbursement check to the county in the amount of $15,811.00 from American Risk Pooling Consult. Hoffman commented on the fact that the county has a good safety program, and it shows in low number of claims. Hoffman said his company has a broader coverage than any other company, with a very aggressive lost control.

At 10:30 a.m. Jack Porter and Paula Moore with Iowa State Historical Preservation Society met with the board to discuss courthouse window replacement. The Fremont County Courthouse is registered with the National Register. Porter and Moore discussed different types of windows that would be suitable to replace the current windows. Also discussed were the possibility of applying for tax credits and several grants that are available to cities and states. Danny Tomas was also present.

In other business, the County Recorderís Monthly Report was approved.

At 11:41 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

November 13, 2012:

At 8:30 a.m. on Tuesday, November 13, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Karen Berry, Jennifer McAllister, Mike Crecelius, Danny Tomas, Arnold Emberton and Joan Kirk. Topics discussed were: County was approved for a State Grant for $500 Technical Advisory Specialist to give the county advice regarding window replacement; fourteen houses have been taken down due to the 403 Program; regarding the break-room, everybody cleans up after themselves; Monona County adjustment of tax per Loess Hills; Jail Planning meeting; EMS Trade Show; Election Information on County Web Site; seeking a new SWIPCO director; Regionalization of M/H Care.

At 9:00 a.m. Kevin Aistrope, Sheriff met with the board requesting approval of car video cameras for $5,100. Aistrope said his department will receive a $4,500 Grant to offset the expenditure. Bartholomew made the motion to approve. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:30 a.m. following a telephone conference from TIF Attorney, and Accountant after reviewing information provided by I29/Hwy 2 TIF district. The Accountant will provide a detailed report to the Fremont County Board of Supervisors by November 26, 2012.

In other business, payroll and claims were approved for November 16, 2012.

At 11:00 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

At 1:00 p.m. on Tuesday, November 13, 2012 , the Board of Supervisors, concurring with the Joan Kirk, Auditor, held the official canvass of votes cast in the November 6, 2012 Election .

The Board declared the following elected on a county level.

County Supervisor: Cara Marker-Morgan; County Auditor: Joan Kirk; County Sheriff: Kevin Aistrope.

Township Trustees:

Benton Trustee, (1) David B. Lueth                       Benton Trustee, to fill vacancy (1) Machelle Van Renan
Fisher Trustee, (1) John R. Walter               
        Green Trustee, (1) Brett Smith
Locust Grove Trustee, (1) Tandon VanScyoc        Madison Trustee, (1) Kenneth Welchans
Monroe Trustee, (1) Tony Meyer                          Prairie Trustee, (1) Bradley Johnson
Riverside Trustee, (1) Julius K. Schaaf             
    Riverton Trustee, (1) Harold R. Shull
Scott Trustee, (1) Robert E. Geiger                    
 Sidney Trustee, (1) Mark H.Y. Birkby
Walnut Trustee, (1) Gil Gee                             
   Washington Trustee, (1) Jeff Phillps

City Council Vacancies:

Hamburg III City Council, to fill vacancy (1) Mary Lou Perry
Imogene City Council, to fill vacancy (1) Jerry Crump
Thurman City Council, to fill vacancy (1) Mary K. Kesterson

Elected Soil and Water Conservation Commissioners: (3) Harold Mitchell, Mark Kilpatrick and Sheryl G. Sanders.

Elected County Agricultural Extension Council: (4) Jeffrey T. Johnson, Amanda Moore, Scott W. Lowthorp and Lynda Cruickshank.

Federal and State level offices are available in the County Auditorís Office. (Available online).

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

November 20, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 20, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Dan Davis, Engineer, met with the Board to Discuss/Requesting approval of the following:

Motion was made by Morgan authorizing Chairman Hickey to sign payment Voucher with HGM Associates for Project #ER-CO36(63)--58-36 (J64). Bartholomew, aye; Morgan, aye; Hickey, aye.

Davis and the Board of Supervisors had a discussion pertaining to the NRCS with regard to a new/existing road on the west side of the county. NRCS says the county will have to go through their lengthy permitting process to work on the road project. The Corp said they will assist in taking care of the permitting issues.

Davis said Murphy Construction is interested in purchasing the Countyís Crawler Crane for parts. Before discussing price, Davis said he will advertise the crane to see if there is any interest from anyone else.

Motion was made by Morgan authorizing Chairman Hickey to sign payment Voucher for HGM Associates on Project #BRS-CO-36(60)--60-36. Bartholomew, aye; Morgan, aye; Hickey, aye.

Motion was made by Bartholomew authorizing Chairman Hickey to sign Work in ROW Permit for R & R Mount Farms for Work on 342nd Ave between 240th & 250th Streets. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 9:30 a.m. Danny Toma, Maintenance, met with the board regarding Project Manuals and Blue Prints for Architects to review to get a better understanding of how to proceed with repairs to the courthouse. Toma is hesitant to give an Architect any materials without the board permission, and said he could have the materials copied. The County has applied for a grant that will help pay for an Architectís opinion on how to proceed with the project. Morgan asked that Toma do some research and come back to the board with his recommendation.

Toma and the Board discussed paint colors, and an advance payment, for supplies needed regarding painting the interior of the courthouse. The board looked over the paint chips, there was a little concern regarding the downstairs appearing too dark with the colors selected. Toma said he would have the painter bring a quart to see how it is going to look on the wall.

Toma said he would like to get the downstairs vault doors repaired so they will open and close properly. Toma presented a bid for $1,072 for the repairs. Morgan made a motion to approve the repairs. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 9:45 a.m. Motion was made by Morgan to table approving a Resolution of Support for The Fremont County Solid Waste Comprehensive Plan update 2011. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 10:00 a.m. Danelle Bruce, CPC, and Reba Richie, Manager, met with the board to discuss hiring/personnel changes taking place in the Mental Health Department. One Fremont County Employee will be leaving Fremont County to work a similar position at Mills County. A new employee is being trained to fill that position. Richie said the employees currently have full caseloads and now taking on an additional eight cases. The board is still planning on hiring a part-time person in the spring, and go from there.

The group also discussed the possibilities of the State not being financially able to backfill to help out the counties that have a negative balance in the Mental Health Department. The State is talking about pooling the money so the counties that have money can help the counties that are negative. Bruce believes that maybe there will be a time the negative counties may have to be helped out. Hickey said he would like to see if the state is going to backfill in the next few years. Morgan said she would like to hold off pooling funds, until she sees what is discussed at ISAC the end of this month. She feels this is going to be a hot topic, and will be interesting how the other counties feel.

At 11:35 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

November 27, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 27, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Danny Toma, Maintenance, met with the board requesting approval of the following:

Toma is requesting to purchase a new snow blower for a cost of $400.00 with the trade-in of a 1999, 700 lb. model. Bartholomew made a motion to approve the purchase of the snow blower. Morgan, aye; Bartholomew, aye; Hickey aye.

Toma presented rates of three TAN Architects supplied by The State Historical office. Toma is recommending the County go with Peter Franks from Glenwood. Morgan made a motion to go with Tomaís recommendation. Morgan, aye; Bartholomew, aye; Hickey aye.

Toma presented a five step 2013 fertilizer contract for $572.00 with Lawn Enforcers. Morgan made a motion to go ahead and sign the contract. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:30 a.m. Regarding Waiving Property Taxes at 1710 Bluff St. in Hamburg. Karen Berry, Assessor, presented the board with a section out of the Iowa Code that states "when devoted to public use and not held for pecuniary profit." Iowa law does not allow the county to waive taxes on the property. Also present was John Scott, Mike Shough and Twila Larson.

At 9:45 a.m. John Scott, Twila Larson, Steve Lorimor and Mike Shough with FREDCO met with the board. Larson presented a budget proposal for 2013, and a list of future goals. Larson said they just wanted to bring them up to date on the year, and the future years.

At 10:00 a.m. Dan Davis, Engineer, met with the board for approval of the following:

Motion was made by Morgan authorizing Chairman Hickey to sign Title Sheet for Proj #FM-CO36(61)--55-36. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Morgan authorizing Chairman Hickey to sign Work in ROW Permit for BPD Farms, LLC for ditch clean out on 275th St.

At 10:15 a.m. Kevin Aistrope, Sheriff, stopped in to visit with the board.

In other business, payroll and claims were approved for November 30, 2012.

At 10:45 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Bartholomew, aye; Hickey aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

 


 

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