Board of Supervisors Minutes

November 2004

November 2, 2004

The Fremont County Board of Supervisors met in regular session on Tuesday, November 2, 2004, in the Fremont County Courthouse Boardroom with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.

At 9:00 a.m. Margaret Henkle met with the Board concerning Resolution 2004-64 Ė Waiving of Recorderís Fees. The Board instructed the Auditor to prepare an order rescinding this resolution. Motion by Larson to sign resolution. Motion carried. Hickey aye, Larson aye and Aistrope aye.

RESOLUTION NO. 2004-76

WHEREAS, the Fremont County Recorder requested the Fremont County Board of Supervisors rescind Resolution No. 2004-64 that provided for the waiving of recording fees on mortgages obtained through Southwest Iowa Planning Council and Federal Loan Bank.

THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors, sitting in session this 2nd day of November, 2004, that Resolution 2004-64 be rescinded.

Motion by Larson to approve.

ATTEST:

s/ Clara Jean Gude                                                                                 s/ Keith Hickey, Chairman
Fremont County Auditor

At 9:30 a.m. Treasurer, Judy Crain met with the Board to discuss a ninety day notice on property. It was referred to the County Attorney.

The Report of Commission of Veteran Affairs was approved.

The County Recorderís Report of Fees Collected was approved.

Claims were approved for November 5, 2004.

There being no further business, the meeting was adjourned.

ATTEST: 

Fremont County Auditor                                                                                 Keith Hickey, Chairman

November 4, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, November 4, 2004, in the Fremont County Courthouse Boardroom with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis met with the Board for a resolution covering all embargo bridges in the County System.

RESOLUTION NO. 2004-77

BRIDGE EMBARGO RESOLUTION

WHEREAS, the Board of Supervisors is empowered under authority of Sections 321.236 Sub. (8), 321.255 and 321.471 to 321.473 of the Code of Iowa to prohibit the operation of vehicles or impose limitations as to the weight thereof on designated highways or highway structures under their jurisdiction, and

WHEREAS, the Fremont County Engineer has completed the Structure Inventory and Appraisal of certain Fremont County Bridges in accordance with the National Bridge Inspection Standards and it has been determined that they are inadequate for two lane legal loads at allowable operating stress.

NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that vehicle and load limits be established and that signs be erected advising of the permissible maximum weights thereof on the bridges listed as follows by H-15, Type 3, Type 3s2, and Type 3-3 trucks:

Bridge No. LG-12 over Rock Creek, located on 320th Street near the SW corner of Section 26-67-40: 13 tons; 18 tons; 26 tons; 30 tons.

Bridge No. MSA-24 over Mill Creek, located on 290th Street near the NW corner of Section 15-67-41: 4 tons, all vehicles.

Bridge No. MSA-16 over a branch of Mill Creek, located on 300th Street on the north line of Section 24-67-41: 14 tons; 20 tons; 31 tons; 36 tons.

Bridge MSB-8 over a small stream, located on 300th Avenue in Section 13-67-42: 15 tons; 20 tons; 31 tons; 36 tons.

Bridge No. WTA-14 over MVDD #6, located on 315th Street in Section 28-67-42: 3 tons, all vehicles.

Bridge No. FR-15 over a small stream, located on 230th Street on the north line of Section 16-68-40: 15 tons; 21 tons; 33 tons; 39 tons.

Bridge No. FR-21 over a small stream, located 240th Street on the north line of Section 19-68-40: 15 tons; 21 tons; 33 tons; 39 tons.

Bridge No. SDA-20 over Cooper Creek, located on 255th Avenue in Section 7-68-42: 12 tons; 23 tons; 37 tons; 39 tons.

Bridge No. SDA-11 over a small stream, located on 295th Avenue in Section 14-68-42: 12 tons; 20 tons; 31 tons; 31 tons; 36 tons.

Bridge No. SDA-24 over Slippery Elm Hollow, located on 295th Avenue in Section 14-68-42: 14 tons; 20 tons; 31 tons; 36 tons.

Bridge No. WTB-29 over MVDD Ditch #10, located on 252nd Street in Section 30-68-42: 6 tons, all vehicles.

Bridge No. BTA-12 over Possum Creek, located on 230th Street on the North line of Section 17-68-43: 8 tons, all vehicles.

Bridge No. BTD-3A over small stream, located on 175th Avenue in Section 11-68-44: 12 tons., 18 tons; 27 tons; 32 tons.

Bridge No.PR-14 over Honey Creek, located on 160th Street on the North line of Section 2-69-41: 10 tons; 24 tons; 38 tons; 40 tons.

Bridge No. PR-37A over Walnut Creek, located on 320th Avenue on the West line of Section 9-69-41: 5 tons, all vehicles.

Bridge No. PR-12 over Walnut Creek, located on 357th Avenue in Section 12-69-41: 3 tons, all vehicles.

Bridge No. PR-4 over a small stream, located on 320th Avenue on the West line of Section 28-69-42: 15 tons; 21 tons; 32 tons; 38 tons.

Bridge No PR-26 over a small stream, located on 215th Street in Section 32-69-41: 15 tons; 23 tons; 35 tons; 40 tons.

Bridge No. SDB-21 over Cooper Creek, located on 260th Avenue on the West line of Section 32-69-42: 13 tons; 17 tons; 25 tons; 28 tons.

Bridge No. SDB-3 over a small stream, located on 215th Street in Section 36-69-42: 14 tons; 19 tons; 29 tons; 35 tons.

Bridge No. RS-14 over Deer Creek, located on 325th Avenue in Section 9-70-41: 8 tons, all vehicles.

Bridge No. RS-15B over Kilpatrick Creek, located on 325th Avenue in Section 9-70-41: 15 tons; 23 tons; 35 tons; 40 tons.

Bridge No. RS-18 over Deer Creek, located on 340th Avenue on the West line of Section 11-70-41: 8 tons all vehicles.

Bridge No. SCB-3 over McPherson Creek, located in Section 1-70-43: 9 tons; 18 tons; 29 tons; 35 tons.

Bridge No. SCB1-A over Plum Creek, located on 225th Avenue in Section 35-70-43: 8 tons, all vehicles.

Bridge No. MR-29 over Hunter Branch, located on Brooklyn Drive, Imogene: 9 tons, all vehicles.

Motion to approve made by Aistrope

ATTEST:

s/Clara Jean Gude                                                                                                     s/ Keith Hickey, Chairman  aye
Fremont County Auditor                                                                                             s/ David Aistrope                 aye
                                                                                                                                       s/ Chuck Larson                   aye 

Passed and approved this 4th day of November, 2004.

There being no further business, motion to adjourn was made.

ATTEST:

Fremont County Auditor                                                                                                 Keith Hickey, Chairman

November 9, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 9, 2004, in the Fremont County Courthouse Boardroom with Supervisors Aistrope, Hickey and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.

At 9:00 a.m. the Board of Supervisors, concurring with the County Auditor, held the Official Canvass of Votes cast in the November 2, 2004, General Election. The Board declared the following elected on a county level:

County Supervisor: John E. Whipple; County Auditor, Joan Kirk; County Sheriff, Steven H. MacDonald.

Township Trustees:

Benton Trustee, (1) David Lueth
Fisher Trustee, (1) John R. Walter
Green Trustee, (1) Brett Smith
Locust Grove Trustee, (1) George G. Hays
Madison Trustee, (1) Kenneth C. Welchans
Monroe Trustee, (1) Kim Hughes
Prairie Trustee, (1) Dave Haning
Riverside Trustee, (1) Julius K. Schaaf
Riverton Trustee, (1) Harold R. Shull
Scott Trustee, (1) Robert E. Geiger
Sidney Trustee, (1) Rich B. Golden
Walnut Trustee, (1) Gil Gee
Washington Trustee, (1) Donald Peeler

Elected Soil and Water Conservation Commissioners (3), Harold Mitchell, Sheryl G. Sanders and Darwin Bugg.

Elected County Agricultural Extension Council (4), Kris Wood, Cindy K. Bebout, Janet Lechner and Curtis Brooks.

Public Measure A Fremont County Agricultural Extension increase in minimum revenue limit was adopted with 2408 cast for the measure and 1120 cast against the measure.

Federal and state level offices are available in the County Auditorís Office. (Available Online Here)

At 9:30 a.m. motion was made by Aistrope to hire Lucille Hunt as part-time help for the Auditor's Office.

Larson, aye; Aistrope, aye; Hickey, aye.

At 9:45 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to approve a Public Road Right-of-Way Use Permit for Bud Mount, 2319 350 Avenue, Farragut, Iowa to clear trees from county right-of-way. Aistrope, aye; Larson, aye; Hickey, aye.

At 10:00 a.m. Sheriff Steve MacDonald met with the Board to discuss having a feasibility study done on the existing jail. The cost of the study would be $2500 plus reimbursables - phone calls, postage, travel, etc. He thought the cost for the study could be paid from fees collected over the years for care of prisoners. He stated that he had given a letter to the Board in September of 2000 requesting that this money be put into a separate fund. The revenues are currently reporting in the general fund with a project and subproject with 60% and 40% of prisoner room and board. Motion was made by Larson to proceed with the feasibility study. After discussion Larson withdrew the motion. There was no record of MacDonald being on the agenda or attending a board meeting in September of 2000 in regard to this matter. Money for a feasibility study was not budgeted in the 2004/2005 fiscal year and the sheriff's budget would need to be amended if there is not enough money to cover the study.

At 10:30 a.m. Margaret Henkle met with the Board and stated that she wished to change Jennifer McAllister to a full-time deputy on November 10, 2004. The starting salary will be $25,698 or 70% of the Recorder's salary until July 1, 2005 when the new budget year begins. Jennifer has been a part-time deputy for five years. Motion was made by Aistrope to approve the change making Jennifer a full-time deputy. Larson, aye; Aistrope, aye; Hickey, aye.

At 11:00 a.m. Sandie Sillers met with the Board and presented an overview of changes being made to the General Assistance Rules and Regulations. She will meet with the Board on Thursday, November 18, with a revised copy of the Rules and Regulations.

In other business, the Sheriff's Monthly Report was approved.

Payroll was approved for November 12, 2004.

There being no further business, meeting was adjourned.

ATTEST:

Fremont County Auditor                                                                                 Keith Hickey, Chairman

November 11, 2004:

Courthouse Closed for Veterans Day. No Regular Board Meeting

November 16, 2004:

There was no regular Board meeting on Tuesday, November 16 as the Board was attending ISAC Fall School in Des Moines.

November 18, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, November 18, 2004, in the Fremont County Courthouse Boardroom with Supervisors Aistrope, Hickey and Larson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  The agenda was approved as posted.  Minutes of the previous Board session were read and approved. 

At 9:00 a.m. County Engineer Dan Davis met with the Board.  Motion was made by Aistrope to approve an Application for Underground Construction County Highway Right-of-Way for Iowa Telecommunications Services, Inc. for underground construction of copper telephone cable from 2028 Horse Creek Road to 2023 Horse Creek Road.  Aistrope, aye; Larson, aye; Hickey, aye. 

At 9:30 a.m. Sandie Sillers met with the Board and presented a revised copy of the General Assistance Rules and Regulations.  She will present them to Vickie Danley, County Attorney, for her approval. 

At 11:00 a.m. Randy Roup met with the Board to discuss changing a shared road to a C Class Road.  Following a short discussion it was decided Randy would come back Tuesday and meet with County Engineer Dan Davis regarding this matter.  They will also be discussing who should repair a dip in the street.    

At 11:30 a.m. Nancy Vanatta met with the board and presented a bid on Country Acres Care Facility from Mary Morse Bolton in the amount of $175,000.  The board will take the bid into consideration and meet with Nancy again on Tuesday, November 23, 2004.   

Claims were approved for November 19, 2004. 

There being no further business, meeting was adjourned.

ATTEST:

Fremont County Auditor                                                                                Keith Hickey, Chairman  

November 23, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 23, 2004, in the County Courthouse Boardroom with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted, minutes of the previous Board session were read and approved.

At 9:00 a.m. Dan Davis, the County Engineer, met with the Board. Aistrope made a motion to sign two IDOT payment vouchers for HGM regarding design engineering on two box culverts. Motion carried. Aistrope, aye; Larson aye; Hickey, aye. Davis also presented a Utility Permit for IAMO for new telephone service at Don Michels. Motion by Aistrope for Chairman Hickey to sign. Motion carried. Aistrope aye, Larson aye and Hickey aye.

At 9:15 a. m. Doug Hobbie, Mayor of Sidney, and Dan Davis discussed changing a shared Level B road to a Level C road. It was agreed to go ahead with the procedure to do so. Also discussed by Hobbie and Davis was repairs on a city street that the county maintains. Both parties will do more research on the subject and meet at a later date.

At 9:45 a. m. Sandra Moores and Gail Need spoke with the Board regarding a bid on Country Acres Care.

10:00 a.m. Sheriff Steve MacDonald spoke with the Board regarding a feasibility study on the existing jail. Motion was made by Aistrope to go ahead with the study, subject to approval of a contract with a company doing the study. Motion carried. Larson, aye; Aistrope, aye, Hickey, aye.

10:30 a.m. Nancy Vanatta and Harold Snyder of Fremont County Realty met with the Board regarding the bid by Mary Bolton of $175,000.00 to purchase Country Acres Care. Aistrope made the motion to reject the bid. Motion carried. Aistrope, aye, Larson, aye and Hickey, aye.

11:00 a.m. Joan Kirk, Auditor, presented the Board with the County TIF Certificates for their approval. Motion by Aistrope for Chairman Hickey to sign. Motion carried. Larson aye, Aistrope aye, and Hickey aye.

There being no further business, meeting was adjourned.

ATTEST:

Fremont County Auditor                                                                                Keith Hickey, Chairman  

November 25, 2004:

No Regular Board Meeting. Courthouse Closed Thanksgiving Holiday 


November 30, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday November 30, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 8:30 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.

At 8:30 a.m. a department head meeting was held. Present were Margaret Henkle, Judy Crain, Dan Davis, Art Claiborne, Arnold Emberton and Joan Kirk. Aistrope asked how everyone liked the recent United Health Care meeting and asked if anyone had anything they would like to discuss. Everyone seemed to agree that the meeting was mostly about promoting generic drug use as a means of keeping insurance cost down with a question and answer session following. Aistrope wanted to remind everyone that it would soon be time to start thinking about budgets. There was also a short discussion on the New Yearís Holiday. New Years Day falls on Saturday and it was agreed to follow our policy manual and close on the Friday before (December 31, 2004) and count it as one of our 2005 holidays. Judy Crain said the Treasurer's Office would be closed on January 3rd, 2005 in order to train staff on a new computer system that will be up and running on that date.

At 9:00 a.m. Doug Hobbie met with the Board concerning a homestead exemption for his father, Karl Hobbie. He stated that his father's legal address is 1791 305th Avenue, Sidney and that he lives there but stays in Shenandoah part time. He said that all of his mail goes to that address. Hickey said that Karl needed to take care of this with the Assessor. Hobbie said that they had done all they needed to do on their side and it was up to the Board to resolve the matter. Hickey said it would be put on the agenda for 9:00 a.m. December 14 when the Assessor can be present.

Mr. Hobbie also met to discuss changing a shared Level B road to a Level C road. He presented a letter signed by owners of property bordering the dirt road extension of Rupp Road giving their permission to do whatever is necessary for closing the road to all thru traffic. Hickey stated that the road is not being closed, that it is just being changed from Level B to Level C. County Engineer Dan Davis stated that a letter was not necessary, that if the city or county needs to do something on their own, it can be done. He stated the road can be changed to a Level C road and that he will publish a notice and let the public know that the Board will meet to hear questions or comments in regard to making it a Level C road.

At 9:15 a.m. motion was made by Aistrope to sign the 2005-2006 Library Contract. Larson, aye; Aistrope, aye; Hickey, aye

At 9:30 a.m. motion was made by Larson to sign a letter to the State Auditor's Office requesting a state audit for fiscal year ending June 30, 2005. Aistrope, aye; Larson, aye; Hickey, aye.

The following resolution was approved.

RESOLUTION NO. 2004-78

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 30th day of November 2004 that the following holidays shall be observed by the Fremont County Courthouse offices for the 2005 year.

New Year's Day - Friday, December 31, 2004; Presidents Day - Monday, February 21, 2005; Good Friday - Friday, March 25, 2005; Memorial Day - Monday, May 30, 2005; Independence Day - Monday, July 4, 2005; Labor Day - Monday, September 5, 2005; Veterans Day - Friday, November 11, 2005; Thanksgiving - (Thurs. & Fri.) November 24 & 25, 2005; Christmas - (Fri. & Mon.) December 23 & 26, 2005.

Motion to approve made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                                 /s/ Keith Hickey, Chairman   aye
Fremont County Auditor                                                                             /s/ David Aistrope                   aye
by June Hardy, Asst. Auditor                                                                     /s/ Chuck Larson                     aye

Larson left the meeting at 9:35 a.m.

At 10:00 a.m. Harold Snyder and Nancy Vanatta of Fremont County Realty met with the Board. Motion was made by Aistrope to reject the bid from Jerry and Sandra Moores in the amount of $85,000 for Country Acres Care. Aistrope, aye; Hickey, aye. A bid was presented from Mary Morse Bolton in the amount of $200,000 (to include generator) on Country Acres Care. Motion was made by Aistrope to table a decision until all members were present. Aistrope then rescinded the motion and made a motion to reject the bid of $200,000 (to include generator) from Mary Morse Bolton. Aistrope, aye; Hickey, aye.

In other business, claims for December 3, 2004 were approved.

There being no further business, meeting was adjourned.

ATTEST:

Fremont County Auditor                                                                                 Keith Hickey, Chairman

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