Board of Supervisors Minutes
October 2017

October 3, 2017:

At 8:30 a.m. on Tuesday, October 3, 2017, a Department Head meeting was held in the Fremont County Courthouse Boardroom.  Present were Randy Hickey, Earl Hendrickson, Terry Graham, Jenny McAllister, Dan Davis, Jeff Shirley, Arnold Emberton, Troy Housh, Brenna Bird, Alise Snyder, Robin Shirley, Erman Mullins, Mike Crecelius, and Dee Owen.  Topics discussed: Recent OSHA visit/no violations found, equalization notices, J-24 project completion, local road safety program, IDOT looking at safety by Sapp Bros. from I-29 southbound off ramp to 211th Ave., first half tax deadline, courthouse security, compliments from judge on the two jury trials held here, new hire at clerk’s office, deer tags, and thanks from the supervisors to all department heads for all their hard work. 

The Fremont County Board of Supervisors met in regular session on Tuesday, October 3, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today and Cliff Davis with the Hamburg Reporter were present for this meeting. 

IMWCA met with the board and department heads regarding experience mod numbers for the county. Ed Morrison and Jeff Hovey discussed our experience ratio decline for the past three years. They would like the safety committee to become active again to keep our experience mod down. They are pleased with our progress over the last three years. Jeff Shirley, Safety Coordinator, discussed options for the future. He thought we could possibly incorporate the safety meetings with the quarterly department head meetings. Each department is responsible for safety requirements within their departments and must enforce the rules. 

Motion made by Hickey to sign IDOT payment voucher with HGM Associates for Engineering services for J-34 over Mule Slough Bridge replacement per agreement. Motion carried unanimously. 

Motion made by Hickey to sign IDOT payment voucher with HGM Associates for Engineering services for J-24 construction per agreement. Motion carried unanimously. 

Troy Housh, Maintenance, met with the board regarding elevator upgrade requirements. The cost for the upgrade is $5,538.00 plus applicable taxes. That quote from O’Keefe Elevator Company, Inc. is good until December 31, 2017. We have until May 1, 2020, to complete the required upgrade; however, costs could rise. Motion made by Hickey to accept the quote from O’Keefe Elevator Company, Inc. to be paid from Department 51. Motion carried unanimously. 

The Recorder’s Office monthly report was approved for September 2017. 

Claims were approved for October 6, 2017

At 10:10 a.m., Hickey made a motion to recess until 11:00 a.m. Motion carried unanimously. 

At 11:00 a.m., the board returned to regular session.  

Cara Morgan and Michelle Franks with Golden Hills RC & D met with the board regarding the East and West Nishnabotna Watershed Management and Flood Resiliency Plan Request for Proposal and to update the board on the project. She stated there would be two motions made today. One motion to release the RFP jointly with Mills County and one to approve the RFP. The watershed coalition board had agreed this would be the best option.  

Motion made by Hickey to release the East and West Nishnabotna Watershed Management and Flood Resiliency Plan RFP jointly with Mills County. Motion carried unanimously.  

Motion made by Hickey to approve the East and West Nishnabotna Watershed Management and Flood Resiliency Plan Request for Proposal. Motion carried unanimously. 

Morgan handed out an outline of the progress that has already been made on the project. This also contained a timeline as to what to expect as far as progress for the first quarter FY18. They expect to have public meetings in the first quarter to make sure the project remains local and the public is involved. They will be back in January for the next quarterly report. 

At 11:47 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

October 10, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, October 10, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today and Cliff Davis with the Hamburg Reporter were present for this meeting. 

Assistant Auditor Wendy Stenzel met with the board for the approval of new and disallowed homestead and military claims for 2017. Motion made by Hickey to approve the claims. Motion carried unanimously. 

Motion was made by Hickey to approve the following Tax Abatement Resolution for property now owned by the City of Tabor.  Motion carried unanimously.

RESOLUTION NO. 2017-54

RESOLUTION ABATING TAXES ON LAND OWNED BY CITY OF TABOR

WHEREAS, the City of Tabor now owns certain property in Tabor, Fremont County, Iowa, Parcel No. 480480075000000, described as: W 116' E 156' EXC N 33' LT 1 & W 116' E 156' N 7.67' LT 4, City of Tabor, Fremont County, Iowa, according to the recorded plat thereof.

WHEREAS, the property is now owned by the City of Tabor and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,

IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor.  Further, all current and delinquent real property taxes totaling $804.00 are abated under Iowa Code Section 445.63.

BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.

Dated this 10th day of October, 2017.

Motion by Hendrickson and carried unanimously.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                                

   

/s/ Terry Graham

 aye

Motion made by Hickey to allow Chairman Hendrickson to sign Mills County Resolution 17-25 the Watershed Joint Agency Agreement. Both Fremont & Mills County signed Fremont County Resolution No. 2017-53 regarding the same. Motion carried unanimously. 

Motion made by Hickey to sign the following resolution for a public hearing regarding a road vacation for a portion of 250th Avenue. Motion carried unanimously.

RESOLUTION FOR ROAD VACATION PUBLIC HEARING

Fremont County Resolution No. 2017-55

WHEREAS, a request has been filed with the County Engineer asking that action be taken to vacate and close a section of Fremont County Secondary Road, described as follows:

     A portion of 250th Avenue, originally established on June 15th, 1881 (Book 3, page 521) lying on the West line of Sections 17 and 20, T69N, R42W of the 5th PM, Fremont County, Iowa. The intention of this road closure is to vacate roughly 0.75 miles of the  public road as now established (original and with modifications): Commencing at the SW Corner of Section 20, T69N, R42W; thence North along the West Line of Said Section 20 to the North right of way of Horse Creek Road ( a county road), and the Point of Beginning; thence continuing along the said West Line to the NW corner of Said Section 20; thence North along the West Line of Section 17, T69N, R42W to the South right of way of 185th Street (a county road).  See Exhibit A. (Available in the Engineer’s & Auditor’s Office)

NOW, THEREFORE BE IT RESOLVED that a hearing on the proposed vacation will be held in the Board Room, Fremont County Courthouse, Sidney, Iowa 51652, at 9:00 A.M. on October 31st, 2017, in accordance with Iowa Code Chapter 306.

Motion made by Hickey and seconded by Graham.

Approved this 10th day of October, 2017.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                                

   

/s/ Terry Graham

 aye

Claims were approved for October 13, 2017

At 9:58 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

 

 

 

 

 

 

 

 

 



 

 

 

 

 



 

 

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