Board of Supervisors Minutes
June 2017

June 6, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 6, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

Let the records show that Dan Swanson with Big Apple Radio and Sandy Parmenter from the Valley News Today/Sidney Argus Herald were present for this meeting. 

The Board is publishing notice to appoint the Fremont County Treasurer after the retirement of Judy Crain. This item will be on the agenda for June 13, 2017. 

Motion was made by Hickey to approve a resolution ordering the Treasurer to suspend taxes pursuant to Iowa Code Section 427.9 in regards to a notification received from the Department of Human Services.  Hendrickson, aye; Hickey, aye; Graham, aye.

Dan Davis, Engineer, met with the board for approval of the following:

Motion made by Hickey to allow Chairman Hendrickson to sign design contract with HGM Associates for bridge replacement on J-34 over Mule Slough Ditch. The bridge will be widened. Motion carried unanimously. 

Motion made by Hickey to sign the following resolution for the J-24 Project:

RESOLUTION NO. 2017-39

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Secondary Roads Department held a letting for construction projects on June 6, 2017, and

WHEREAS, three (3) bids were received for HMA RESURFACING/COLD IN-PLACE RECYCLING of J24, Project STP-S-CO36(75)—5E-36,

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to WESTERN ENGINEERING CO., INC OF HARLAN IOWA for the low bid of $1,756,953.45.  The cost of this project shall be paid Federal Aid Funds.

Motion to approve made by Hickey.

Approved this 6th day of June, 2017.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                                

   

/s/ Terry Graham

 aye

Motion made by Hickey to allow Chairman Hendrickson to sign the work in right-of-way permit for MidAmerican Energy to bore 100’ under the road at 2075 Waubonsie Avenue from the south right-of-way to just beyond the right-of-way on the north side. Motion carried unanimously. 

At 9:17 a.m., Arnold Emberton, IT Director, met with the board for the approval of the annual software agreement with Solutions, Inc. Motion made by Graham to allow Chairman Hendrickson to sign the agreement. Motion carried unanimously. 

At 9:20 a.m., Anita Baker of met with the board regarding her property in Farragut. Brenda Mintle, Assessor, was also present for this discussion. Baker believes that the property is taxed too high. She brought in documentation showing the assessments of her property since her house fire.  After much discussion, Baker was going to explore other avenues. 

At 9:43 a.m., Twila Larson of FREDCO met with the board in place of Craig Hagenau of Spiral Communications. She discussed the need for broadband internet in Fremont County. It is difficult to move in and set up home businesses in the rural area where there is no quality broadband available. She stated that Craig has reached out to the smaller telephone companies to discuss this process. They have had a meeting to discuss options for the future & those meetings have been very informative. 

Motion was made by Hickey to approve the following Resolution 2017-40.  Motion carried unanimously.

RESOLUTION NO.  2017-40                                                                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of June, 2017, that the following transfer of funds be approved and made:  $589,298.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $58,459, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Hickey.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                                

   

/s/ Terry Graham

 aye

Motion was made by Hickey to approve the following Resolution 2017-41.  Motion carried unanimously.

RESOLUTION NO.  2017-41                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this    day of June, 2017, that the following transfer of funds be approved and made:  $8,101.42 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Hickey.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Randy Hickey

 aye

                                                                

   

/s/ Terry Graham

 aye

At 9:57 a.m., Howard Nelson, Weed Commissioner, met with the board regarding the policies of reporting weeds. He would like to see that a written complaint be required for such matters. This would ensure that there is proper documentation on file. The board will put this on as an action item for next week. Also discussed were weeds in the county road ditches and weeds on the north side of Plum Creek Road where MVDD had cleaned out a ditch.  

The Recorder’s Monthly Report was approved for May. 

In other business, claims were approved for June 9, 2017

At 10:05 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

June 13, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 13, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson and Graham present.  Let the records show Hickey was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. 

At 9:01 a.m., Graham made the motion to go into public hearing regarding the road vacation of a portion of 320th Avenue in Section 8 Township 67 Range 41. Motion carried unanimously. At 9:03 a.m., there being no public input, Graham moved to go out of public hearing. Motion carried unanimously. Motion was made by Graham to allow Chairman Hendrickson to sign the following Resolution approving the road vacation.  Motion carried unanimously.

RESOLUTION NO. 2017-42

RESOLUTION FOR ROAD VACATION PUBLIC HEARING

WHEREAS, This being the date and time set for the hearing on the proposed vacation and closure of a portion of Fremont County secondary Road, described as follows:

A portion of 320th Avenue, partially vacated on November 17, 1975, lying on the West line of Section 8, T67N, R41W of the 5th PM, Fremont County, Iowa. The intention of this road closure is to vacate the remaining 907’ of the public road as now established (original and with modifications).  Commencing at the SW corner of Section 8, T67N, R41W, thence north 380’ along the west line of Section 8 to the point of beginning.  Then north along said section line to the southerly right-of-way of County Road 287th street.

See Exhibit A.

WHEREAS, No objections have been received, either in writing or by persons present.

NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the section of roadway of Section 8, T67N, R41W be ordered vacated and closed.

Motion made by Graham and seconded by Hendrickson.

Approved this 13th day of June, 2017.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

       

Motion made by Graham to approve the following resolution appointing Alise Snyder as Fremont County Treasurer due to the retirement of Judith Crain. Motion carried unanimously.

RESOLUTION NO. 2017-43

WHEREAS, The Fremont County Treasurer submitted her resignation effective June 2, 2017; and

WHEREAS, According to Chapter 69.8 of the Code of Iowa the Fremont County Board of Supervisors shall appoint a successor treasurer as provided for under the Chapter 69.8 of the Code of Iowa; and

WHEREAS, It is now time to appoint a successor Fremont County Treasurer.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, IOWA THAT:

Alise Snyder be appointed to fill the vacancy of the Office of Fremont County Treasurer, until the next general election when a new treasurer is elected and qualified.                                                                             

Motion to approve made by Graham.

Approved this 13th day of June, 2017.
 

ATTEST:

       

       

/s/Dee Owen

   

/s/ Earl Hendrickson, Chairman

 aye

Fremont County Auditor

   

/s/ Terry Graham

 aye

Alise Snyder, Treasurer, met with the board regarding a 28E Agreement with the Iowa Department of Transportation. This 28E Agreement with allow for the treasurers to be paid for training that they already attend. The funding is in place and now they will be reimbursed for training. Motion made by Hendrickson to sign the 28E Agreement with Iowa Department of Transportation. Motion carried unanimously. 

Nancy Henneman, Community Services, met with the board regarding the Cost Report. As of June 30, Community Service is closing. The county needs to pay the final bill to the Iowa Medicaid Enterprise in the amount of $24,089.02. Motion made by Hendrickson to pay this bill before June 30th, 2017. Motion carried unanimously. Henneman also discussed that with the closure, she will become part-time status. 

Motion made by Graham to require a letter be submitted to the Fremont County Weed Commissioner in writing to file an official complaint. Motion carried unanimously.  

Lyle Hodde met with the board regarding 1.7 mile stretch of County Road L40. Also present were Richard Payne, Jon Tiemeyer, Pat Gilson, Rod Finnell, Blake Finnell, and Gregg Dixon. This is a road that was damaged by the flood. The road is still in poor condition. John Moyer stated that most of the damage was due to heavy construction vehicles hauling on it. The board advised they would like Dan Davis to come in next week to discuss this matter. The board would like this group to come to the next meeting to discuss this issues. 

At 10:00 a.m., Jack Reed with Iowa Negotiation & Consulting Services, LLC met with the board to discuss human resource services. Services include handbook and policy updating and monitoring, writing of job descriptions, human resources, employment practices, employee complaint resolution, union grievances, discipline and discharge, resource for department heads, employer liabilities, compliance, onsite service, and union contracts. They also use 2 employment law attorneys for legal advice and opinions at no cost to the county. The board would like this on the agenda for next week. 

The Sheriff’s Monthly Report was approved for May. 

In other business, claims were approved for June 16, 2017

At 10:40 a.m., there being no further business, Graham made the motion to adjourn. Motion carried unanimously.

ATTEST:


Fremont County Auditor                                                                                Earl Hendrickson, Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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