Board of Supervisors Minutes
April 201
6

April 5, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 5, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Also present were Sandy Parmenter, Hamburg Reporter, Jeff Shirley, Christy Briley, Troy Housh and Arnold Emberton. 

Motion was made by Hendrickson to approve the following Resolution 2016-18.  Motion carried unanimously. 

RESOLUTION NO.  2016-18

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 5th day of April 2016 that the following order for destruction of noxious weeds be effective immediately.

1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.

Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:

Group 1:   May 15, 2016 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrow.  
Group 2:   May 20, 2016 - for Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard, Musk Thistle and all other species of thistle.
Group 3:  June 30, 2016 - for Field Bindweed, Wild Carrot.
Group 4:  June 30, 2016 - for Horse Nettle, Perennial Sow Thistle, Quack Grass, Butter Print, Puncture Vine, Cocklebur, Bull Thistle and Hemp.
Group 5:  August 14, 2016- for Shatter Cane and Wild Sunflower.

2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, or any species of Thistle, shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.

3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.
 

ATTEST:

       

       

/s/ Joan Kirk 

   

/s/ Cara Morgan, Chairman

 aye

Fremont County Auditor

   

/s/ Earl Hendrickson

 aye

                                                                

   

/s/ Randy Hickey

 aye

The decision made in the July 14, 2015 board meeting to cut off Medical Reimbursements on the 28th of August 2015, remains uninterrupted.  

Troy Housh, Courthouse Maintenance, presented four bids for concrete work around the exterior of the courthouse.  The board reviewed the bids and asked Housh to come back with his recommendation.

No changes made to the Cintas agreement.   

Motion was made by Hendrickson to sign Wellmark Insurance renewal forms.  This year the county will stay on the same plan as last year.  Motion carried unanimously. 

Arnold Emberton, IT, presented an agreement with The Schneider Corporation for GIS Services to each board member.  Following a review of the agreement motion was made by Hickey to approve the Professional Services Agreement with Schneider to be paid out of County Betterment.  Also present was Corey Becker.   Motion carried unanimously. 

At 10:00 a.m. Hendrickson moved to go into Public Hearing on the proposed 2015/2016 budget amendment.  Motion carried unanimously.  At 10:02 a.m. hearing no comments and with no objections, motion was made by Hendrickson to go out of public hearing and approve the budget amendment along with the following Resolution 2016-19.  Morgan, aye; Hendrickson, aye; Hickey, aye.  Also present were Sandy Parmenter, The Hamburg Reporter, Dan Swanson, B103 Radio, and Christy Briley, Auditorís Office.   

RESOLUTION NO. 2016-19

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 5th day of April, 2016 that the following change in appropriation be made:
 

Expenditures              
Increase  01000-10010-447-11 + 15,000   Increase  02000-01050-113-05-10 + 44,160
Increase 01000-01000-100-05-8 + 10,999   Increase  29000-01010-492-05-9 + 4,000
Increase 01000-01000-254-05 + 10,000   Increase  01000-01040-104-37 + 7,500
Increase  01000-01000-294-05     + 1,000   Increase 01000-01040-100-37-3 + 10,000
Increase 01000-01000-428-05 + 400   Increase  02000-01040-110-37 + 1,500
Increase 01000-01000-440-05     + 8,400   Increase  02000-01040-111-37 + 2,000
Increase  01000-01000-446-05     + 19,327   Increase  20000-07000-444-20-128 + 4,000
Increase  01000-01050-100-05-6 + 29,759   Increase  20000-07010-423-20-241 + 50,000
Increase  01000-01050-100-05-7 + 30,069   Increase  20000-07100-620-20-426 + 115,000
Increase  01000-01050-100-05-8 + 30,276   Increase  20000-07110-212-20-461 + 63,000
Increase  01000-01050-100-05-9 + 60,161   Increase  20000-07110-211-20-466 + 44,000
Increase  01000-01050-117-05 + 3,712   Increase  20000-07110-211-20-467 + 160,000
Increase  01000-01050-232-05 + 2,500   Increase  20000-07110-100-20-467 + 22,000
Increase  01000-01050-294-05 + 3,000   Increase  02000-03200-110-21 + 500
Increase  01000-01050-399-05-729 + 22,700   Increase  02000-03200-111-21 + 700
Increase  01000-01050-422-05 + 2,000   Increase  11000-06400-481-33 + 3,483
Increase  01000-01050-471-05 + 1,500   Increase  02000-01520-425-61-78      + 17,308
Increase  01000-01060-414-05 + 10,000   Increase  01000-09100-447-51 + 6,000
Increase  01000-01060-444-05 + 15,000   Increase 01000-09110-471-51 + 3,000
Increase  02000-01000-110-05 + 841   Increase  31000-10220-610-99-275 + 306,928
Increase  02000-01000-111-05 + 1,087   Increase  02000-09200-460-99 + 1,500
Increase  02000-01000-113-05-10 + 3,231   Increase  02000-09210-462-99-89    + 20,000
Increase  02000-01050-110-05 + 11,781   Increase  02000-09210-464-99 + 15,000
Increase  02000-01050-111-05 + 15,153          
                 
Revenue                
Increase  01000-01000-2501-05   36,885          

Motion to approve made by Hendrickson.
 

ATTEST:

       

       

/s/ Joan Kirk 

   

/s/ Cara Morgan, Chairman

 aye

Fremont County Auditor

   

/s/ Earl Hendrickson

 aye

                                                                

   

/s/ Randy Hickey

 aye

At 10:15 a.m. Dan Davis, Engineer, and Jeff Shirley, Purchasing Agent, met with the board for bid opening regarding a new grader.  Also present were Judd Merkel, Murphy Tractor and Scott Lawson, Zeigler CAT.  Murphy Tractorís net bid for a 77GP was $186,590; Zeiglerís net bid for a 140 M3 was $218,100. Davis made a recommendation to go with the Murphy Tractor bid.  Motion was made by Hickey approve the Engineerís recommendation and purchase the grader from Murphy Tractor.  Motion carried unanimously.   

In other business the Recorderís Monthly Report for the month of March, 2016 was approved. 

At 10:20 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Cara Morgan, Chairman

April 12, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 12, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Hickey to sign work in ROW Permit for Bill Taylor to flatten back slope along his property on Knox Rd in Section 33-69-42.   Motion carried unanimously. 

Motion was made by Hendrickson to sign dust control supplierís permit for Jerico Services, Inc. to apply dust control in Fremont County for the 2016 season.  Motion carried unanimously. 

Motion was made by Hickey to sign roadway surfacing agreement between Fremont County and Secondary Roads Department and BNSF Railway Company.  Motion carried unanimously. 

Motion was made by Hickey to sign a services agreement with Nyhart Company for full GASB-45 actuarial update.  Motion carried unanimously. 

Troy Housh, Courthouse Maintenance, met with the board with his recommendation for construction of new stairs approaching the courtyard.  Housh received four bids and made the recommendation to offer the job to Hodges Construction, Farragut, IA.  Housh also received four bids for new sidewalks approaching the courthouse.  Housh made the recommendation to go with R & R Concrete.  Also present was Arnold Emberton.  Hickey made a motion to replace all four steps leading to the courtyard by Hodges Construction and R & R for the sidewalks to be paid out of county infrastructure.  Motion carried unanimously. 

The Sheriffís Report for month of March 2016 was approved.

In other business claims were approved for April 15, 2016

At 10:00 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously.

ATTEST:


Fremont County Auditor                                                                                Cara Morgan, Chairman

April 19, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 19, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting was Sandra Parmenter with The Hamburg Reporter.    

Dan Davis, Engineer and Jeff Shirley, Purchasing Agent, met with the board requesting approval of the following: 

Motion was made by Hendrickson to sign Dust Control Supplierís Permit for Sapp Bros to apply dust control on Fremont County roads in 2016.  Motion carried unanimously. 

Motion was made by Hendrickson to allow the purchase of a 2016 Silverado 3500 pickup truck for $27,900 to replace a 2004 truck that will be sold online.  The new truck will be used primarily for spraying and plowing.  Shirley said the county will not take possession until after July 1st. Motion carried unanimously.  Also present was Dee Owen. 

Dee Owen, Auditorís Office, met with the board for approval of New and Disallowed Business Property Tax Credit Applications.  Motion was make by Hickey to approve the applications as presented.  Motion carried unanimously. 

Mike Crecelius, EMC, presented the board with and is seeking their approval of a Southwest Iowa Planning Council Contractual Agreement.  The Agreement is for enlisting the services of SWIPCO regarding a Local Hazard Mitigation Plan.  Fremont County will be responsible for 25% of the $30,000 cost ($7,500).  The 25% cost that the county is responsible for will be covered by cash match.  Hickey made a motion allowing the chairman to sign the contract.  Motion carried unanimously.  

At 9:30 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Cara Morgan, Chairman

April 26, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 26, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Present for this meeting was John Travis, Jennifer Thompson and Carlene Crom.   

Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Hendrickson to sign Work in ROW Permit with IIHR Hydro sciences & Engineering, Univ. of Iowa to install water quality sensor station along East Nishnabotna River near Riverton, IA.  Motion carried unanimously.

Motion was made by Hickey to sign payment voucher with HGM Associates for Engineering Services for J-18 from US 275 to L-68 per agreement 06/19/13 (3/1/16 through 3/31/16).  Motion carried unanimously. 

Motion was made by Hendrickson to sign payment voucher with HGM Associates for Engineering Services for bridge replacement J-22/150th St. Bridge over W Nishnabotna River per Agreement 3/16/15 (3/1/16 through 3/31/16).  Motion carried unanimously. 

Motion was made by Hickey to sign utility permit for MidAmerican Energy Co. to install 40í pole in ROW to extend overhead conductors from existing pole to new pole (115th St. 3 miles SW of Tabor).  Motion carried unanimously. 

Motion was made by Hendrickson to sign utility permit for IAMO Telephone to bury fiber optic cable for Robert Lynn, Secs 1 & 12-67-40.  Motion carried unanimously. 

Carlene Crom, Veteranís Affairs, met with the board requesting a temporary increase on her county credit card limit. Crom saying airline tickets purchased ahead of time for a better rate is taking up space on her card.  The board suggested she set up direct billing with the hotel.  Crom said she would do that. 

There will be a public hearing on the purchase of tax sale certificates at a later date. 

Jennifer Thompson, Director/Case Management Supervisor, met with the board regarding the following items: 

Thompson discussed FY 15 Cost Settlement Report, saying Fremont County should get back $40,029.96.  

Thompson said the two county vehicles from her department, sold online by Public Surplus sold for a total of $14,906 and the county can expect a check in June.  

Thompson is planning to stay through the summer and is currently starting to transfer clients, but they are not officially discharged yet. 

Thompson said she has 65.75 hours of vacation time that she has not been able to use, and her anniversary date was April 17th. Thompson said she really does not care how the county will reimburse her either time off or funds.  

John Travis stopped in to visit with the board regarding a situation in Anderson.   

In other business, claims were approved for April 29, 2016.   

At 9:45 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                    Earl Hendrickson, Vice Chairman


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